Position Overview
The Manager, Corporate Administration will be responsible for ensuring the smooth operations and maintenance of the organisation's facilities. This role involves overseeing various facilities-related activities, managing outsourced facilities management vendors and addressing feedback from stakeholders.
This role also covers office administration matters, leasing matters, reviewing/implementing sustainability and workplace safety related initiatives, carrying out regular checks on the ground and managing a group of Executives to carry out facilities-related activities.
Role & Responsibilities
- Oversee office operations and facilities management, including office administration duties, maintenance of office/ME equipment, maintenance of office reception and pantries, office relocation and renovation, facilities addition and alteration/fit-out works, office space allocation etc
- Manage tenancy matters and issues
- Manage and coordinate works with contractors, sub-contractors and landlord
- Carry out procurement works, including request for proposals/quotations
- Liaise with internal and external stakeholders for works and provide support to them, where required
- Provide inputs and support for budget planning
- Review and recommend replacement/improvement plan
- Conduct regular checks on grounds to ensure office premise is well maintained
- Review and implement sustainability and workplace safety related initiatives
- Manage and guide facilities management Executives
Requirements
- At least 6 years of relevant work experience in facilities management for commercial offices
- Good technical knowledge in office M&E services
- Proficiency in Microsoft Office (e.g. Word, Excel and PowerPoint)
- Experience in handling sustainability projects will be advantageous
- Able to multi-task, be resourceful and have good sense of urgency
- Able to work independently and in a team
- Able to meet deadlines and work effectively under pressure
- Strong written and verbal communications skills and able to work with various stakeholders
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