Manager (Estates & Operations)

Reporting to Senior Manager (Estates & Operations) and Director (Operations, SCCC), this position will require the candidate to assist both Senior Manager and Director in overseeing the development works for the new Singapore Chinese Heritage Gallery (SCHG). The candidate will also be required to work closely with the Ministry of Culture, Community and Youth, and to assist the Senior Manager and Director to manage Project Consultant Teams to ensure that the development project is carried out according to project specifications. In addition, the candidate will be required to work closely with SCCC's Facilities Team to manage the day-to-day Integrated Facilities Management (IFM) operations for both SCCC and SCHG.

Key Responsibilities:

1. Project Management

• Project manage development and operational works, ensuring timely delivery within agreed schedule, cost and quality targets.
• Coordinate with Government bodies and related authorities on matters pertaining to licensing, inspection etc.
• Develop, implement and review policies and procedures to ensure optimal utilisation and maintenance of physical resources (including architecture, IT and M&E services).
• Implement the Environmental, Health and Safety (EHS) management programme, Business Continuity Plan (BCP), Emergency Response Plan as well as effective IT and security systems for SCCC and SCHG.
• Implement Standard Operating Procedures (SOPs) for daily operations and incident response on all building services for SCCC and SCHG.
• Ensure proper compliance with local authorities guidelines on fire, health & safety regulations.
• Review drawings and specifications, identify discrepancies and coordinate the preparation of shop drawings and as-built drawings.
• Takeover of completed work activities with as-built drawings and Operations and Maintenance Manual (O&MM) upon obtaining Temporary Occupation Permit (TOP) and Certificate of Statutory Completion (CSC).

2. Facilities and Venue Management

• Manage all the estate management matters including building maintenance work and cyclical preventive maintenance work at SCCC and SCHG.
• Schedule and oversee regular inspections and contract servicing to ensure functionality of all equipment and systems.
• Oversee the administration of maintenance and servicing contracts including preparing tenders, reviewing specifications and evaluating submissions, among other functions.
• Oversee efficient and effective technical/set-up services in supporting events requirements.
• Oversee central services such as security, cleaning and landscaping.
• Manage manpower allocation and supervise technical operation to provide efficient and effective set-up services in support of events requirements.
• Coordinate with stakeholders on the maintenance and regular servicing at the SCCC and SCHG including the tracking and managing event calendars to maximize bookings and utilisation of facilities.
• Perform FSM duties for SCCC and SCHG, responsible for managing fire safety matters and conducting fire drills.
• Support the development and implementation of Safety Management System (SMS) for SCCC and SCHG.
• Support and deliver Sustainability, Environment, Social and Governance (ESG), Green Mark and Carbon/Climate-change administration and related services.
• Respond appropriately to emergencies or urgent issues as they arise.
• Maintain fixed assets inventory.
• Any other duties and tasks as and when assigned by the Director (Operations, SCCC).

Job Requirements:

• A bachelor's degree in construction management, building/facilities management or equivalent with 3-5 years of relevant working experience.
• Strong IT/electrical/mechanical/architectural background.
• Proven experience in project/facilities management skills with a track record of delivering complex and challenging projects successfully.
• Strong stakeholder management, communication, coordination and leadership skills.
• Knowledge of project governance, budgeting, risk management and reporting.
• Trained in ESG or sustainability reporting etc.
• Professional certifications such as bizSAFE and CERT qualifications.
• Green Mark Associate (GMA) or Sustainability-related certification will be an added advantage.
• Certified Fire Safety Manager (FSM) with experience in fire safety compliance will be an added advantage.
• Proficiency in MS Office applications and preferably with AutoCAD knowledge.
• Excellent interpersonal skills and a team player.
• Self-driven, ability to multi-task, comfortable with tight deadlines and work in a fast-paced environment.
• Experience in working with heritage projects will be added advantage.
• Singaporean/Singapore PR only.

We regret that onlyshortlisted candidates will be notified.