Key Responsibilities
Corporate Secretarial Support
- Prepare and file statutory documents with ACRA, including annual returns, officer changes, share allotments, and resolutions.
- Maintain statutory registers and ensure compliance with the Companies Act.
- Draft board resolutions, minutes, notices, and routine corporate documents.
- Coordinate AGM/EGM documentation and compliance timelines.
- Assist with incorporation, striking off, share transfers, and restructuring matters.
Accounting & Financial Administration Support
- Coordinate monthly closing activities and assist in bookkeeping review.
- Prepare management schedules and supporting documents for accountants.
- Liaise with clients to obtain outstanding documents and clarify accounting queries.
- Support GST, payroll, and CPF data collation.
- Track deadlines for GST filing, tax submissions, and financial statement preparation.
Compliance & Regulatory Coordination
- Maintain compliance checklists, SOPs, and audit trails.
- Support KYC/AML onboarding and client due diligence.
- Assist in preparing documentation for internal/external audits.
Client & Stakeholder Coordination
- Serve as the primary coordination point between clients and internal teams.
- Manage client onboarding, service agreements, and annual renewals.
- Handle routine enquiries and escalate technical matters to managers.
- Prepare proposals, quotations, and service scope summaries.
Operational & Administrative Support
- Maintain digital filing systems and document control.
- Prepare weekly/monthly operational reports for management.
- Support workflow planning, resource scheduling, and process improvements.
