Management Executive (Admin)

Job Title: Managment Executive (Admin)

Company: Modifine (Singapore) Pte Ltd
Location: Prestige Centre, 71 Bukit Batok Crescent, Singapore 658071
Employment Type: Full-time
Working Hours: 8:30 AM to 5:15 PM, Monday to Friday

About Modifine

Modifine (Singapore) Pte Ltd is a dynamic engineering solutions provider specialising in crane systems, material handling equipment, and custom industrial services. We collaborate closely with our two ISO-certified factories in Jiangsu, China to deliver reliable, tailored solutions regionally. At Modifine, our tagline Lifting All Business reflects our commitment to lifting up both our clients and our people.

Job Summary

We are seeking an experienced and resourceful Management Executive (Admin) who plays a strategic role beyond basic clerical duties. This role brings together executive-level support, office management, and operational coordination which includes travel arrangements, claims handling, and ERP support. Acting as a partner to the Managing Director and the team, this person will ensure seamless daily operations, facilitate external communications, and elevate Modifine's administrative efficiency.

Key Responsibilities

Primary Responsibilities

• Manage general and executive office administration (e.g., filing, vendor coordination for airconditioning, office maintenance).
• Handle executive scheduling, travel bookings (flights, accommodation), and related coordination with accuracy.
• Process staff claims, consolidate receipts, and assist with bookkeeping tasks such as invoice tracking and claim tabulation.
• Administer ERP entries for quotations, orders, and invoices, ensuring smooth flow in collaboration with finance.
• Monitor statutory deadlines (IRAS, ACRA) and coordinate with the external accountant to ensure timely submission.
• Maintain pantry and supplies inventory, and ensure workplace is efficiently stocked and presentable.
• Liaise with our China-based factory, ensuring reliable communication and coordination for projects.
• Assist with GST documentation, submissions, and claim management.

Secondary Responsibilities

• Support certification projects like BizSAFE or ISO compliance initiatives.
• Assist in light marketing outreach (email campaigns) and internal events planning.
• Serve as point-of-contact for ERP vendor coordination and future implementations.
• Recommend and help implement improvements to administrative processes.

Requirements

• 1-3 years of relevant experience in admin, secretarial, or operations coordination preferred. (Open to fast learners with a strong sense of responsibility)
• Proficiency in Microsoft Office (Word, Excel, PowerPoint) experience with ERP or accounting tools is a bonus
• Comfortable communicating in English (Mandarin-speaking is a plus for liaising with China-based teams)
• Highly organised, independent, and able to handle multiple responsibilities in a small team setting

Career Progression

As Modifine continues to grow, there will be opportunities to evolve this role into a broader Executive Assistant or Office Manager position. Candidates who demonstrate maturity, trustworthiness, and competence may take on additional responsibilities involving projects, compliance, and operations management.

Application Instructions

Interested applicants may email their resume, stating current and expected salary to

[Confidential Information]
with the subject line: Application for Management Executive (Admin).

Only shortlisted candidates will be contacted.