Job Description

[What the role is]

The Rail Licensing Division is looking for a motivated, organised and pro-active individual to provide administrative and operational support to the Division. You will play an important role in ensuring the smooth day-to-day operations of the Division by supporting management, coordinating administrative matters and maintaining effective records and processes.

[What you will be working on]

As a key member of the team, you will be responsible for:

Providing executive and administrative support to the Deputy Director and the Division, including coordinating schedules, preparing budget, tracking expenses and assets, handling procurement and tracking follow-up action items
Providing secretariat support for the Division/ Sub-Group meetings, including arranging meetings, recording minutes and maintaining records.
Managing the Division's correspondence, documentation and registry matters, including maintaining relevant databases, document repositories and tracking systems
Supporting the manager/ senior officers in operational rail licensing or non-fare matters such as supporting the review of routine submissions and feedback, streamlining of processes and coordinating follow-up actions and
Performing other administrative and operational duties as required.

[What we are looking for]

[What we are looking for]

At least 2 years of experience in administrative, secretariat, executive support or office management roles will be an advantage
Strong organisational and administrative skills, with good attention to detail
Good written and verbal communication skills
Ability to manage multiple tasks, prioritise effectively and meet deadlines
Proficient in Microsoft Office applications and comfortable working with digital systems and databases
Resourceful, pro-active and able to work independently in a fast-paced environment
Good interpersonal skills with the ability to coordinate and work with stakeholders across different functions and
Experience in budget administration, procurement, and records management will be an advantage.

As part of the shortlisting process for the role, you may be required to complete a medical declaration and / or undergo further assessment