The Responsibilities
JOB DESCRIPTION
Operation scheduling
- Planning and executing customers instructions on vessels operation, inter tank transfers, inter terminal transfers etc
- Ensure that tasks or instructions from the customers are verified before sending to Ops team
- Initiate order creation, documentation process and final closing in TMS
- Prioritise activities to complete tasks in a timely manner
Vessel scheduling
- Coordinate vessel nomination and vetting for customers
- Planning for vessels movement efficiently without delays.
- Liaising and solving issues with external parties like shipping agents, surveyors and customers on berthing schedule.
- Checking on forward vessel schedule for any potential problems which may lead to delays
- Liaising with Jurong Port Berthing Team on matters which may affect berthing at JPTT
Managing Inventories
- Ensuring that any oil movement are accounted for and recorded in JPTT's Terminal management System (TMS).
- Routine reporting of inventories to the customers.
- Resolve inventories discrepancy issues with customers whenever applicable
Reports and documentation
- Ensure that Customs reporting is done for all shipments in a timely manner
- Liaising with Customs on license renewal/application matters
- Ensure all invoices are verified and sent to customers and shipping agents timely
- Reporting of weekly inventory report to relevant authorities e.g. EDB and Enterprise SG
- Generate monthly inventories and pipeline transfer reports to customers
- Sorting and submitting of scan/physical shipping and tank-transfer documents to customers
The Requirements
- Minimum 3 years working experience in Oil and Gas industry
- Preferably with oil movement knowledge and experience
- Possess excellent communication, planning and coordinating skills
- Ability to work with multiple stakeholders
- Able to be on standby
