Logistics & Asset Executive

Job Summary

Manage asset tracking, fleet control, purchasing, and office administration to support efficient logistics and operations. Maintain accurate records, ensure vehicle compliance, and coordinate supplies and vendor services.

Responsibilities

• Maintain serialized records of approximately 100 surveying tools in Ragic to ensure accurate asset tracking and availability
• Manage equipment sign-in and sign-out processes to track usage and responsibility
• Conduct regular stock-takes and schedule calibration to maintain tool accuracy and readiness
• Oversee 11 vans and 4 motorcycles, ensuring compliance with road tax, insurance, inspections, and routine servicing to guarantee fleet safety and legality
• Manage cash cards for fleet expenses, monitoring usage and budget adherence
• Process staff claims and orders up to $250, ensuring timely and accurate purchasing within budget limits
• Manage company card spending and submit GST receipts monthly for accounting reconciliation
• Answer incoming calls professionally to support office communication
• Order pantry and office supplies to maintain workplace functionality
• Coordinate with facilities vendors to ensure smooth office operations

Preferred competencies and qualifications

• Diploma in Logistics, Supply Chain, Business Administration, or equivalent
• 1-3 years of experience in logistics, inventory control, or fleet coordination
• Proficient in MS Excel and Google Sheets for data management and reporting
• Experience with database tools such as Ragic to enhance asset tracking efficiency
• Organized and detail-oriented in managing serial numbers and expense records
• Valid Singapore Class 3 driving license (preferred but not essential for core duties)