Legal Secretary
- Posted 13 days ago
- Be among the first 10 applicants
Job Description
Document Production & Technical Skills
- Develop proficiency in document production, including formatting and processing amendments to a high standard within agreed deadlines
- Type accurately from digital dictation, audio files, and copy typing
- Maintain and organise documents and filing systems, ensuring accuracy and up-to-date records
- Assist in preparing PowerPoint presentations and Excel spreadsheets when required
- Draft simple correspondences when required
- Carry out photocopying, scanning, and document handling tasks as needed.
- Learn to effectively manage calendars, including scheduling meetings, conference calls, and arranging meeting rooms and catering when required
- Support the coordination of travel arrangements, including transport and accommodation
- Gain familiarity with expense processing using Emburse
- Prepare and collate documentation and materials in advance of meetings
- Handle internal and external calls in a professional, courteous, and timely manner, ensuring accurate message-taking and follow-up
- Manage incoming and outgoing communications, including emails, phone calls, and mail
- Welcome and assist visitors in a professional manner
- Maintain accurate and up-to-date client contact records
- Provide administrative support to Partners and fee earners as required
- Assist in the preparation of billing narratives
- Support the monitoring and progression of the billing process
- Process client and third-party payments, including raising and tracking cheques
- Record time entries for fee earners when required
- Manage incoming and outgoing correspondence and mail
- Monitor and respond to emails promptly, escalating or actioning where necessary
- Establish and maintain efficient filing systems (both electronic and hard copy)
- Assist with client onboarding and matter opening processes
More Info
Key Skills
Scheduling meetings
Expense processing using Emburse
Matter opening processes
Client onboarding
Conference calls
Document production
Processing amendments
About Company
Skills:
Excel, Powerpoint, Ms Word
Skills:
Outlook, Excel, Powerpoint, Microsoft Word
Skills:
Microsoft Office Applications, Organisational Skills, Administrative Support, Attention To Detail, document production, Word Processing
Skills:
Servicenow, Outlook, Microsoft Office, Excel, Salesforce, Word, M365 Co Pilot, English Typing speed at least 60wpm, Intapp, Interaction, Powerpoint, Visio, DocsCorp Compare
Skills:
Outlook, Excel, Ms Office, Attention To Detail, Word, Communication Skills, Legal secretary experience, Powerpoint