Legal Secretary

Key Responsibilities

Legal & Administrative Support

- Provide day-to-day administrative and secretarial support to assigned lawyers.

- Manage legal files and coordinate court submissions via e-Litigation.

- Draft cover letters and emails for legal and financial matters.

- Maintain precedent databases and updated case records.

Billing & Financial Coordination

- Conduct weekly WIP reviews and prepare draft billing reports.

- Track partner WIP, targets, and monthly projections.

- Monitor unpaid invoices, assist with accounts receivable follow-ups, and manage client fund requests.

Business Development & Marketing

- Assist lawyers to identify cross-selling and business development opportunities across practice groups.

- Assist lawyers on Legal 500 and Chambers submissions

- Maintain lists of client representatives for legal submission referees.

Client & External Liaison

- Communicate effectively with clients, witnesses, and external providers.

- Greet visitors and perform initial client screening.

- Monitor and follow up on outstanding client correspondence.

- Coordinate commissioning and notarisation of affidavits and regulatory filings.

- Liaise with transcription, interpretation, and translation providers, coordinate logistics with Maxwell Chambers.

Documentation

- Maintain and update contact inventories and databases.

Requirements

. Diploma/Degree in Legal Studies, Business Administration, or related field.

• 2 years of experience in legal support or administration preferred.
• Collaborative team player with excellent written and verbal communication.
• Strong organizational, communication, and time management skills.
• Proficient in Microsoft Office and legal tech tools (e.g., e-Litigation, billing systems).
• Familiar with AI tools like Copilot for drafting and research.
• Detail-oriented, discreet, and able to perform under pressure in a professional environment.