Legal Secretary

Location: 50 Collyer Quay, OUE BayfrontSingapore 049321

Industry: International law firm

Reporting to the Office Manager, the Legal Secretary will provide support to lawyers in our Singapore office undertaking tasks including but not limited to:

. Formatting of legal documents

. Time entry

. Preparation of invoices and expense reimbursements

. Initiating conflicts checks and new business intake processes

. Arranging meetings and conference calls

. Maintaining the contact database for lawyers

. Maintaining physical and electronic filing systems

. Assisting with the preparation of presentation materials

. Preparing Excel spreadsheets

. Coordinating with office administration staff for delivery and other relevant arrangements

. Helping in internal and external events

. Screening incoming calls

. Archiving inactive files

. Providing coverage when other secretaries are on vacation or in need

. Other duties as assigned

QUALIFICATIONS

We are looking for a Legal Secretary with:

. A minimum of 5 years experience in a similar role, inan international or local law firm environment.

. Excellent personal communication skills and strong organizational abilities.

. High attention to detail, including exceptional proofreading skills.

. Ability to perform under pressure, independently and as part of a wider business services team.

. Consistent positive attitude with a can do mentality.

. Proven discretion and trust in dealing with confidential and sensitive information.

. Advanced PC skills, including Microsoft Word, PowerPoint and Excel, and ability to learn new IT skills such as InterAction and other database systems.