The legal secretary will support a team of 5 to 6 fee earners, including Partner(s) in administrative and executive matters.
Responsibilities:
- Manage and maintain diary planning and coordination, making appointments and co-ordinating internal and external meetings.
- Travel management, booking transport, hotels, meetings and producing detailed itineraries.
- Coordinating business development and client liaison initiatives, including updating database information and assisting with marketing initiatives and events.
- Dealing with all aspects of claiming expenses.
- Dealing professionally and promptly (internal and external) telephone calls and communications.
- Preparing bills, maintaining accurate billing/contact details, preparation of narratives and drafting first bills with covering letters liaising with accounts team.
- Providing secretarial assistance, includes copy typing, formatting documents, creating correspondence, pitches and presentations.
- Organising documents and management of filing, updating database, archiving files.
- ACRA/LawNet searches/E-filing.
- Run conflict checks and compliance queries.
- Support other members of the secretarial team and to provide cover as and when necessary to ensure that work is completed to a high standard.
- Assist with reception duty. Secretary may also be called upon under normal circumstances to cover the reception when the receptionists are busy coordinating drinks and biscuits/lunch for big meetings, etc.
Requirements
- At least 2 years of relevant offshore experience preferred however those with many years in local law firms and experienced in supporting a big team including Partners are welcome to apply
- Able to speak Mandarin to interact with Clients directly
- Good technical knowledge in MS Word, Powerpoint and Excel with an excellent typing speed and ability to create presentations using Powerpoint
- Ability to prioritise tasks and manage stakeholders
- Accurate, with high level of attention to detail
- Good verbal and written communication skills
- Able to produce and amend documents with speed and accuracy
- Able to format, paginate, number and present documents
- Enthusiastic and positive approach to tasks and requests for action outside normal scope of duties
- Ability to manage pressure and conflicting demands
- Liaising with the team in a professional and courteous manner
- Ability to maintain tact and diplomacy, trust and confidentiality
- A team player, highly organised and able to assist others
Interested candidates are invited to write-in and email with a detailed resume stating qualifications, experiences, current/expected salary to [Confidential Information].
We regret that only shortlisted candidates will be notified.
