Legal Assistant

Key Responsibilities

1. Contract & Commercial Support

• Draft, review, format, and track commercial agreements such as:

  • Supplier agreements, Franchise agreements (if applicable), Service contracts, NDAs and MOUs

• Monitor contract expiry dates and renewal timelines.

• Maintain a centralized contract database with proper version control.

• Liaise with Operations and Procurement teams on contractual matters.

2. Licensing & Regulatory Compliance

• Assist in applications and renewals of F&B-related licences (e.g. SFA, liquor licence, public entertainment licence).

• Track licence expiry dates across all outlets to ensure timely renewals.

• Coordinate documentation required for inspections and regulatory audits.

• Support compliance with local employment regulations, hygiene standards, and operational requirements.

3. Tenancy & Outlet Support

• Assist in reviewing tenancy agreements and lease documents.

• Track key tenancy dates (rent review, renewal options, reinstatement deadlines).

• Coordinate documentation for new outlet openings and closures.

• Liaise with landlords and mall management offices when required.

4. Corporate & Administrative Support

• Maintain proper filing of legal documents (physical and digital).

• Manage legal department calendar and track deadlines.

• Prepare board resolutions and internal approvals when required.

• Handle legal correspondence and communication with external counsel.

5. Claims & Dispute Support

• Assist in compiling documents for disputes, claims, or insurance matters.

• Coordinate with external lawyers when litigation arises.

• Track and monitor outstanding legal matters.

6. Financial & Reporting Support

• Process legal invoices and maintain legal expense records.

• Assist with budget tracking for legal matters.

• Prepare periodic reports on licence status and contract renewals.

Qualifications:

• Diploma in Law, Bachelor's degree in Law, Legal/Paralegal Studies, or a related field.

• Fresh graduates are welcome to apply.

• Knowledge of legal terminology and procedures.

• Proficiency in Microsoft Office Suite.

• Strong organizational skills and attention to detail.

• Excellent verbal and written communication skills.

• Ability to handle confidential information with discretion.

• Strong time management skills and the ability to prioritize tasks in a fast-paced environment.