Leasing & Administration Executive

Leasing Management & Administration

• Identify and evaluate new site opportunities through market research, competitor analysis, and feasibility studies.

• Negotiate tenancy terms, rental rates, and renewals in line with business objectives.

• Review, and maintain lease agreements for all outlets, office and warehouse.

• Ensure compliance with lease terms and renewal requirements.

• Maintain a central database of lease documentation, rental payment schedules, and key deadlines.

• Track and report on lease obligations, expiries, and renewal timelines.

Market Intelligence & Research

• Conduct market research and competitor analysis to evaluate brand performance across malls and retail clusters.

• Collect and analyse data on footfall, shopper demographics, and catchment areas to make informed leasing decisions.

• Monitor new mall developments and retail trends to keep management informed of emerging opportunities.

• Prepare feasibility studies and recommendations for new store openings, relocations, or expansions.

Landlord Engagement

• Build and maintain strong relationships with landlords, property agents, and relevant stakeholders.

• Act as the main liaison for tenancy-related issues, disputes, and negotiations.

• Represent the company in discussions with landlords and property stakeholders.

Renovation & Maintenance Coordination

• Plan, manage, and oversee outlet renovations, refurbishments, and maintenance projects.

• Coordinate with contractors, vendors, and landlords for project approvals and execution.

• Monitor budgets, timelines, and quality standards to ensure projects are delivered effectively.

Administrative & Operational Support

• Prepare and record meeting minutes for doctors and managers meetings.

• Support company events, including team building activities and annual D&D.

• Assist in booking air tickets and travel arrangements for director and managers overseas business trips.

• Corporate Support - Assist directors with preparation of reports, presentations, or administrative documents as needed.

• Manage office pantry supplies and coordinate general office maintenance.

• Coordinate pest control services to maintain a safe and hygienic workplace

• Undertake any other duties, special assignments, or cross-functional projects as assigned by superiors to support overall business objectives.