Learning & Development Executive #FR (1 year)

Your new company
A public firm is looking for a Human Resource Executive, Data Management (HR operations) #FR (1 year)

Your new role

Training Programme Management:

Coordinate end-to-end training programmes including participant registration, attendance tracking, and automated reminders
Create and maintain course runs, update programme information, and manage comprehensive participant databases
Maintain accurate L&D records, tracking files, and training databases in compliance with organisational standards

Financial and Vendor Management:
. Process training-related invoices, purchase orders, and systematically track payment status for external training vendors
. Support government-related training grant submissions including preparation of absentee payroll claims and supporting documentation
Data Management and System Administration:
. Prepare and validate data files for mass uploads into HR systems, including awards and long service recognition programmes
. Assist with sponsorship and scholarship administration including document verification, appointment scheduling, preparation of standard contracts, and record maintenance
Reporting and Compliance:
. Prepare comprehensive reports, summaries, and documentation for internal audits and management reviews
. Maintain audit trail documentation and ensure compliance with organisational policies

Leave & Benefits Administration
Leave Management:
. Support comprehensive leave administration including processing requests, conducting document completeness checks, and preparing system updates
. Manage government-paid leave processes including maternity, paternity, shared parental and childcare leave with accurate portal submissions
Benefits and Insurance Administration:
. Handle insurance administration including staff queries, claims submission processing, and approval tracking
. Coordinate claim documentation, manage insurer submissions, and maintain detailed case records
Regulatory Compliance:
. Compile and prepare detailed reports for leave audits, identify and highlight variances, and maintain organised audit trail documentation

General Administrative Support
. Maintain accurate records, e‑filing and document management on SharePoint and HR systems.
. Perform data entry and ensure high data accuracy across all HR processes.
. Assist in preparing PowerPoint slides, reports, and process documentation.
. Provide general team administrative support as required.

What you'll need to succeed

Your previous experience in a similar role will lead to your success, as you will ideally have:

• A recognized diploma in Human Resource Management, Business Administration, or a related field.
• 1 year experience in HR, or HR operations.
• SuccesFactors experience

What you'll get in return

You will be given the chance to continuously grow in the company due to the expanding business entity, whilst being a part of the team in the growing business.

What you need to do now
If you're interested in this role, click apply now to forward an up-to-date copy of your CV, or call Francesca at Hays on +65 6027 2257 or email [Confidential Information] for a confidential discussion. Referrals are welcome.

If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion on your career.

EA Reg Number: R1660446

EA License Number: 07C3924

Company Registration No: 200609504D