Junior Purchaser

Job Responsibilities

• Assist with purchasing and procurement activities for the hospital construction project in accordance with company procedures and project requirements.

• Source suppliers and vendors for construction materials, equipment, tools, and other project-related requirements.
• Request quotations from suppliers and prepare quotation comparison sheets for evaluation.
• Assist in preparing purchase requisitions, purchase orders, and other procurement documentation.
• Follow up with suppliers on prices, delivery schedules, product specifications, and payment terms.
• Coordinate with project managers, engineers, site supervisors, and other departments to confirm material requirements and delivery priorities.
• Monitor outstanding purchase orders and ensure timely delivery of materials to the construction site.
• Maintain accurate purchasing records, supplier information, quotation files, and procurement registers.
• Verify delivery orders, invoices, and supporting documents against purchase orders.
• Assist in resolving discrepancies relating to deliveries, material specifications, quantities, and pricing.
• Maintain good working relationships with suppliers and vendors to support efficient procurement operations.
• Assist with cost comparisons and identify opportunities for cost savings without compromising quality or project requirements.
• Ensure procurement activities comply with company policies, approval procedures, and project specifications.
• Perform other purchasing and administrative duties assigned by management.

Job Requirements

• Diploma or equivalent qualification in Supply Chain Management, Procurement, Business Administration, or a related discipline.
• At least 1-2 years of relevant purchasing or procurement experience fresh graduates with relevant qualifications may also be considered.
• Experience in the construction industry or purchasing construction materials will be an advantage.
• Basic knowledge of procurement procedures, supplier sourcing, quotation comparison, and purchase order processing.
• Proficient in Microsoft Office applications, particularly Excel and Word.
• Experience using ERP or procurement systems will be an advantage.
• Good communication, negotiation, coordination, and organisational skills.
• Strong attention to detail and accuracy when handling quotations, purchase orders, and invoices.
• Able to work independently, manage multiple tasks, and meet deadlines.
• Responsible, proactive, and willing to learn.

Location: Tengah General & Community Hospital Project