Junior project coordinator

Key Responsibilities

• Coordinate and maintain the master project tracking list based on school assignments and deployment schedules.
• Arrange and coordinate site surveys with schools, hardware vendors, and the Technical Lead.
• Monitor and update approval statuses, ensuring timely follow-up on pending approvals.
• Coordinate hardware delivery from vendor warehouses to respective school locations.
• Liaise with schools and technical teams to schedule and reschedule server deployment activities.
• Manage deployment schedule changes for schools unable to meet planned timelines.
• Coordinate project timeline extensions where schools are unable to complete deployment within the original schedule.
• Update the project master tracking list daily to reflect completed activities and deployment progress.
• Prepare and send project communications, deployment updates, and notifications to schools, MOE, vendors, and relevant stakeholders.
• Track project milestones, outstanding activities, and follow-up actions.
• Maintain accurate project documentation, schedules, and progress reports.
• Support the Project Manager in day-to-day project coordination and administrative activities.
• Perform other project coordination duties assigned by the Project Manager.

Requirements

• Diploma or Degree in Information Technology, Business Administration, Project Management, or a related discipline.

Preferably

• 1-3 years of experience
• in project coordination, particularly within IT infrastructure, hardware deployment, or technology refresh projects.
• Experience coordinating with multiple stakeholders, vendors, technical teams, and end users.
• Proficiency in Microsoft Excel, Word, Outlook, and PowerPoint.
• Strong Excel skills for maintaining master trackers, updating deployment schedules, and preparing progress reports.
• Good organisational, time-management, and multitasking skills.
• Strong written and verbal communication skills.
• Ability to manage multiple school deployment schedules and follow up on pending activities.
• Detail-oriented, proactive, and able to work independently with minimal supervision.

Added Advantages

• Previous experience supporting MOE, government agencies, or school-based IT projects.
• Experience in server refresh, hardware rollout, IT infrastructure deployment, or technology migration projects.
• Experience with vendor coordination, delivery scheduling, and project reporting.