Executive Summary
Smart IMS Inc provides Digital technology & Cloud transformation services, Application & Infrastructure Management Services, Unified Communications and Insurance implementation services to customers across the Americas, Europe, Middle East, and Asia-Pacific regions. As the trusted technology and business partner of leading MNCs, including Global Investment Banks, Smart IMS is also a Microsoft Gold Certified Partner, Oracle Platinum Partner and AWS MSP Partner.
We are looking to hire a Junior Executive Assistant / Business Support Admin for our client in Singapore which is a leadingglobal investment bank. The incumbent will provide executive assistance to primary stakeholder and administrative support to the organization to help ensure a smooth day-to-day functioning.
Responsibilities:
- Provide Executive assistance support including calendar management, tasks, travel booking, claims
- Work closely with reporting manager - country technology executive on day-to-day organization matters.
- Coordinate meetings, governance routines, and stakeholder engagements to ensure smooth business operations
- Engage and communicate with stakeholders across diverse nationalities and cultures, fostering strong working relationships in a global environment
- Plan and execute engagement events, workshops, and trainings (end-to-end: logistics, invitations, setup, and hosting of virtual/in-person sessions)
- Manage internal communications and publications, including employee engagement initiatives, events, and surveys
- Handle financial and administrative processes such as expense tracking, procurement support, claims processing, and reconciliation
- Support headcount (HC), onboarding/offboarding, resource tracking, and reporting across the APAC Technology organisation
- Prepare organisational reports, metrics, and presentations for executive-level meetings and business updates
- Assist with financial analysis, reporting, and data reconciliation to support decision-making
- Collaborate effectively with regional business support and administrative teams
- Provide ad hoc support on executive requests, corporate communications, and business initiatives
Skills:
- Dynamic personality, extrovert and can engage with wide spectrum of individuals in organization - junior entry level to C suite.
- Relevant experience in executive assistance, administration, business support, stakeholder engagement/management, or consulting
- A team player and collaborate well with multi-ethnic and multi-cultural team spread across Asia Pacific - includes peers, partners, and stakeholders
- Excellent communication skills (written and verbal).
- Able to drive employee engagement initiative - in person in Singapore and virtual events covering 5 countries.
- Familiarity with Diversity, Opportunity and Inclusion activities, volunteering events to be conducted in organization.
- Desirable to have multilingual verbal communication with Singapore, Hong Kong and Taiwan staff.
- University degree in related fields e.g., finance, accounting, business administration or equivalent.
- Good Time management. Strong data and analytical skills - quantitative analytics
- Management reporting skills, possess experience in Excel and PowerPoint to communicate progress against targets.
- Experience in a presentation/graphic design role in and Technology Services Company is a plus.
