Junior HR/Admin Executive

KEY DUTIES WILL BE:

Human Resources

• Execute the monthly payroll calculation, and cost allocation for all employees in SG entity.

• Incharge of monthly CPF online submission and payment, assist in other claims according to MOM's policy

• Assist with the execution of personal income tax for monthly declarations and/or yearly finalizations.

• Manage mandatory payments and reporting for healthcare insurances liaise with suppliers for complex claim cases.

• Ensure compliance with internal and external audits related to labor, payroll, and personal income tax in needed

• Collaborate closely with the Finance/Accounting team, specifically Accounting Managers and the CFO, to ensure accurate financial reporting and compliance when needed

• Undertake additional HR responsibilities as assigned by the managing director

Operation

• Assist the country's managing director with high-level administrative, strategic, and operational support.

• Oversee the day-to-day administrative operations of the DRSG office, ensuring efficient office management.

• Coordinate and organize high-level office activities, manage office layouts, and oversee the stock of office supplies.

• Greet and manage high-profile visitors, coordinate inbound and outbound office mail, and handle office logistics and transport arrangements.

• Track and conduct follow-ups for employee compliance on company requirements and initiatives.

• Supervise the maintenance and cleanliness of the office environment, ensuring it meets company standards.

• Manage office-related budgets and ensure cost-effectiveness in office operations.

• Maintain and enhance HR processes and policy documentation.

• Analyze trends and metrics in partnership with the HR team to develop innovative solutions, programs, and policies.

• Administer and optimize human resource information systems and related reporting.

• Maintain up-to-date knowledge of benefit programs and offerings, ensuring compliance with all regulatory requirements.

• Coordinate complex immigration and visa processing tasks (if needed)

Procurement

• Assist admin team with procurement for special projects for the SG office (e.g., events, marketing materials).

• Verify procurement activities are aligned with Singapore tax and compliance laws (e.g., GST, Withholding Tax).

• Liaise with Accounts for timely PO updates and resolve discrepancies.

• Prepare and submit non-financial tender/RFP documents for new client onboarding (if needed)

• Ensure tender documentation complies with regulatory requirements in Singapore.

• Coordinate vendor onboarding (documents, compliance, ACRA checks).

• Validate bank account details for new vendors to ensure accuracy

  Job Requirements:

  General

  • Role is opened to Fresh Graduates or candidates with related experience in HR and administrative roles

  • Highly motivated with a willingness to learn

  • Minimum Education Level: Diploma or Bachelor's degree in Human Resources, Business Administration, or a related field

  Required Skills

  • Proficiency in MS Excel with analytical capabilities.

  • Understanding of the Employment Act and MOM's processes

  • Exceptional interpersonal skills

  • Strong learning mindset with a proactive attitude toward personal development

  • Strong organisational and time management skills.

  • Excellent communication skills

  • Maintain strict confidentiality of all sensitive information involving company operations, employees, and clients

  • Uphold a high degree of professionalism, discretion, and accountability when supporting management