Junior Executive, Admin cum Receptionist

Brief Summary

• Support a busy office environment by managing day-to-day administrative coordination, front-desk coverage, and operational tracking. You'll help keep internal records accurate and ensure deliveries and manpower/timekeeping data are well-organised.

Responsibilities

• Coordinate materials/equipment deliveries to worksites and follow up on delivery status with relevant parties Provide general administrative support such as filing, record maintenance, document preparation, and data updates Maintain inventory records and support periodic stock-taking activities Assist with basic front-desk and reception coverage (e.g., handling walk-ins, directing enquiries, supporting office coordination) Track daily attendance, timesheets, and overtime records, ensuring accuracy and completeness Prepare monthly overtime summaries and supporting documentation for payroll processing Liaise with internal stakeholders to resolve documentation gaps and timeline issues Carry out other administrative tasks assigned to support business operations

Requirements

• Diploma or equivalent qualification in Administration, Business, or a related discipline At least 2 years of experience in an administrative role with some front-desk/reception duties Comfortable with routine tracking work (attendance, timesheets, overtime, inventory, delivery status) and attention to detail Proficient in Microsoft Office applications (e.g., Word, Excel, Outlook) Strong organisational skills with the ability to manage multiple tasks and deadlines Professional, service-oriented approach when dealing with internal and external stakeholders