[Job ID: 1674352]
- Employment Type: Open to both full-time and part-time
- Full-time: Up to SGD 4,000/month
- Part-time: SGD 15-17/hour, up to 35 hours per week
◆Title:
Executive Secretary / Sales Planning Assistant (Japanese Speaking)
◆Role Overview:
Our client is a Japanese multinational company with an established APAC headquarters. This role primarily supports senior executives with day-to-day secretarial and coordination activities, while also providing administrative support to the Sales Planning team. Approximately 80% of the position focuses on executive secretarial responsibilities, offering exposure to senior stakeholders and regional business operations. The successful candidate will play an important role in ensuring smooth communication, scheduling and coordination across the organisation.
◆Key Responsibilities:
- Manage schedules, calendars and appointments for the CEO and senior executives.
- Coordinate meetings, conferences, business travel and related arrangements, including flights, hotels and rental cars.
- Prepare and manage reports, documents, presentations and other business materials.
- Organise internal and external meetings, events and other corporate activities.
- Manage incoming emails, correspondence and other communications, and respond to enquiries where appropriate.
- Coordinate information flow between internal teams and external stakeholders.
- Support sales planning activities by preparing meeting materials and consolidating weekly forecasts.
- Maintain and update customer, user and other business-related data.
- Monitor sales opportunities and prepare relevant reports.
- Create and update website content and sales-related tools.
- Support the planning and execution of exhibitions, seminars, webinars and other events.
- Coordinate email marketing campaigns and social media / web advertising activities.
- Perform any other ad-hoc duties assigned.
◆Requirements:
[Must Have]
- At least 3 years of experience in secretarial, executive support or a similar administrative role.
- Good verbal and written communication skills in Japanese, with Japanese required for liaising with Japan-based counterparts and headquarters.
- Proficiency in Microsoft 365 applications, particularly Outlook, Teams, Excel and PowerPoint.
- Strong awareness of information security and ability to handle business information appropriately.
- Strong attention to detail with a proactive and supportive approach to work.
- Ability to manage multiple tasks efficiently and adapt to changing priorities.
- Self-motivated with strong problem-solving and communication skills.
[Good to Have]
- Previous experience working in a Japanese company.
- Familiarity with Salesforce (SFDC), Marketo and/or Power BI.
◆What the Company Offers / Career Opportunity:
- Opportunity to support senior executives within an APAC headquarters environment.
- Exposure to both executive-level coordination and regional sales planning activities.
- Opportunity to develop broader experience across secretarial, sales planning and marketing support functions.
- Regional exposure through coordination with Japan-based counterparts and headquarters.
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