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Executive Secretary & Sales Planning Support (Japanese Speaking)
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3,500 SGD 4,000 SGD
IT/Telecommunications
Our client is a Japanese multinational company providing ICT, digital transformation, and business solutions across the APAC region. They are currently looking for a Part-time Executive Secretary & Sales Planning Support (Japanese Speaking) to support senior management and regional business operations.
【 Responsibilities 】
1. Executive Secretarial Support (Approximately 80% of responsibilities)
- Provide executive secretarial support to senior management.
- Manage schedules, calendars, appointments, and meeting arrangements.
- Prepare reports, presentations, and other business documents.
- Coordinate business travel arrangements, including flights, accommodation, and transportation.
- Organise internal and external meetings, as well as corporate events.
- Handle incoming emails, correspondence, and general communications.
- Respond professionally to internal and external enquiries.
- Coordinate communication and information flow between internal departments and external stakeholders.
2. Sales Planning Support (Approximately 20% of responsibilities)
- Prepare materials for sales meetings and consolidate sales reports.
- Maintain and update customer and sales-related databases.
- Monitor sales opportunities and prepare related reports.
- Update website content and sales materials.
- Support the planning and execution of exhibitions, seminars, webinars, and marketing events.
- Assist with email marketing campaigns and other digital marketing activities.
【Requirements & Preferences】
(Must)
- At least 3 years of experience in an Executive Secretary, Executive Assistant, or similar administrative support role.
- Business-level proficiency in both Japanese (JLPT N1 or equivalent) and English, both written and spoken, to communicate effectively with Japanese-speaking stakeholders and overseas offices.
- Proficiency in Microsoft 365 applications, including Outlook, Teams, Excel, and PowerPoint.
- Strong organisational and multitasking skills, with the ability to manage multiple priorities effectively.
- High attention to detail, with a strong awareness of information security and confidentiality requirements.
- Excellent communication and interpersonal skills.
- Self-motivated, proactive, and possesses strong problem-solving abilities.
(Advantageous)
- Experience supporting Japanese business practices and corporate culture.
- Experience using Customer Relationship Management (CRM) systems or marketing tools such as Salesforce (SFDC), Marketo, or Power BI.
- Experience supporting senior management within a regional or multinational environment.
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【 What you will receive 】
- Variable Bonus (based on company and individual performance)
- Annual Leave: 12 days (up to a maximum of 22 days)
- Medical Leave
- Insurance coverage, including group hospitalisation, surgical, outpatient, dental, and personal accident benefits
- Annual Health Screening
9:00 17:30
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As one of the leading Japanese Recruitment Agencies in Singapore, Reeracoen Singapore offers professional recruitment solutions extending across temporary, contract, permanent and outsourcing to the Singapore workforce. We take pride in our solutions provided to our business partners, assisting not only job seekers in finding suitable employment but also supporting business enterprises in talent acquisition.
Job ID: 151814639
