We are looking for a Japanese-speaking Administrative Assistant / Manager to provide bilingual administrative support and ensure smooth daily operations within a Japanese or Japanese-affiliated organization. This role involves managing schedules, preparing correspondence and documents in both Japanese and English, coordinating internal and external communications, and supporting executive staff as needed.
Key Responsibilities include:
Administrative Support:
- Provide general administrative assistance including scheduling meetings, managing calendars, and arranging travel
- Handle incoming calls, emails, and correspondence in Japanese and English
- Prepare, translate, and proofread documents, presentations, and reports
Bilingual Communication & Interpretation:
- Serve as a liaison between Japanese and non-Japanese staff, clients, and partners
- Interpret or translate during meetings, calls, and written communications
- Ensure clarity and accuracy in both languages across internal and external communications
Japanese Business Culture & Protocol Support:
- Provide guidance on Japanese business etiquette, protocol, and communication styles
- Assist in preparing culturally appropriate materials and planning activities with Japanese stakeholders
Qualifications:
- High school diploma or equivalent Associate's or Bachelor's degree preferred
- Fluent in both Japanese and English (spoken and written) JLPT N2 or higher preferred
- 2+ years of administrative or office support experience, ideally in a bilingual environment
- Proficient in Microsoft Office (Word, Excel, PowerPoint) and standard office equipment
- Excellent organizational, communication, and interpersonal skills
- Strong attention to detail and able to handle confidential information with discretion
- Preferred:
- Experience working in a Japanese company or with Japanese clients
- Familiarity with Japanese business culture and office practices
- Japanese living in Singapore
