Internship - HR & Admin Assistant

1. Human Resources Support

• Assist in employee data management, including filing and updating personal records (physical and digital).

• Support onboarding and offboarding activities (preparing documents, checklists, ID access, etc.).

• Assist in preparation of HR letters, such as appointment letters, confirmation letters, and acknowledgements.

• Support payroll administration by collecting attendance records, leave data, and supporting documents.

• Assist in maintaining leave records, employee attendance, and HR trackers.

• Support recruitment activities, including posting job ads, screening resumes, and interview coordination.

• Assist in organizing training programs, employee engagement activities, and HR events.

• Ensure confidentiality of employee information at all times.

2. Administrative Support

• Assist in general office administration, including filing, documentation, and record-keeping.

• Handle incoming and outgoing correspondence, emails, and phone calls.

• Support procurement and inventory tracking of office supplies and pantry items.

• Assist in preparing purchase requests, payment documents, and administrative forms.

• Coordinate with vendors, service providers, and internal departments when required.

• Support meeting arrangements, including room booking, minutes taking, and document preparation.

3. Compliance & Documentation

• Assist in maintaining HR and Admin policies, SOPs, and records.

• Support documentation for audit, statutory, or internal compliance requirements.

• Assist in updating HR databases / systems (e.g. HRIS, document management system).

4. Other Duties

• Perform ad-hoc tasks assigned by HR or Admin supervisors.

• Support special HR/Admin projects when required.

  Requirements / Skills

  • Diploma / Degree student in Human Resource Management, Business Administration, or related field.

  • Basic knowledge of HR processes is an advantage.

  • Proficient in MS Office (Word, Excel, PowerPoint).

  • Good communication and interpersonal skills.

  • Organized, detail-oriented, and willing to learn.

  • Able to handle confidential information professionally.