Human Resource & Payroll Assistant

Job Summary

The Human Resource & Payroll Assistant is responsiblefor monthly payroll calculation and processing, attendance and leaveadministration, work-pass administration and general HR support. The rolerequires accuracy, confidentiality and good knowledge of Singapore employmentand work-pass requirements.

Key Responsibilities

1. Payroll Calculation & Processing

• Calculate and process monthly payroll for all employees accurately and on time.
• Verify attendance, working hours, overtime, unpaid leave, allowances, deductions, incentives and other salary adjustments.
• Check and reconcile payroll records before salary payment.
• Prepare payslips and payroll reports.
• Assist with CPF contributions and other statutory payroll matters.
• Handle employees enquiries relating to salary, payslips, overtime and deductions.
• Maintain accurate and confidential payroll records.

2. Work Pass Administration

• Handle administrative matters relating to Work Permit, S Pass and Employment Pass applications and renewals.
• Assist with work-pass issuance, renewal, transfer and cancellation.
• Monitor work-pass expiry dates and ensure timely renewal or cancellation.
• Maintain proper records of employees work-pass status and related documents.
• Assist with foreign worker quota and work-pass requirements.
• Liaise with MOM or relevant parties on work-pass matters when required.
• Ensure employees have valid work authorisation before commencing work.

3. MOM & Employment Administration

• Assist with MOM-related submissions, applications and correspondence.
• Maintain proper employee records and documents required for employment and statutory purposes.
• Assist with matters relating to employment contracts, working hours, overtime, leave and salary records.
• Keep track of relevant changes to MOM requirements and inform management when necessary.

4. Attendance & Leave Administration

• Maintain employees attendance and timesheet records.
• Verify overtime claims and working hours for payroll calculation.
• Maintain annual leave, medical leave and other leave records.
• Ensure approved attendance and leave information is accurately reflected in payroll.

5. Recruitment & HR Support

• Assist with recruitment, including job postings, candidate screening and interview arrangements.
• Prepare employment offers, contracts and onboarding documents.
• Assist with new employee onboarding and employee records.
• Maintain updated and confidential employee files.
• Assist with resignation, termination and employee offboarding procedures.
• Perform other HR and administrative duties assigned by management.

Job Requirements

• Diploma or Certificate in Human Resource, Business Administration, Accounting or related discipline.
• 1-3 years of HR/payroll experience preferred.
• Experience in Singapore payroll calculation and work-pass administration is an advantage.
• Familiar with CPF, overtime, leave and basic Singapore employment requirements.
• Experience with MOM eServices / work-pass applications will be an advantage.
• Proficient in Microsoft Excel and Microsoft Office.
• Experience with HR/payroll software such as Info-Tech is an advantage.
• Strong numerical skills and attention to detail.
• Good organisational and time-management skills.
• Able to handle confidential information responsibly.
• Good communication skills and able to work independently.

Key Focus of the Role

Payroll Calculation | Work Pass Administration | MOMCompliance | Attendance & Leave | HR Administration