Responsibilities :
Human Resources
- Handles day-to-day in broad spectrum HR and Administrative functions
- Assist in the recruitment process (e.g., advertising, shortlisting, arranging & participating in interviews)
- Preparation of employment documentation (e.g., contracts, appraisals, letters)
- Manage and coordinate all training activities including enrolment, payment request, dissemination course confirmation, participant training evaluation, updating training records, etc., to assist in preparing for appraisal exercise.
- Manage all work pass matters (New applications, renewals, cancellations).
- Prepare and process payroll monthly (including checking and preparing timesheets)
- Ensures timely updates of employee P-files and records in the system
- Manage all insurance claim matters including but not limited to liaising with employees, brokers, lawyers, and medical institutions on required treatment, claim documents, claim status ((i.e., WIC, FWMI, GHS, GPA)
- Liaise with government agencies (i.e., MOM, MOH, ESG, EDB, ICA) on office administration, personnel, and legal matters
- Constantly monitor employment regulations
- Minutes of meeting
Administration
- Assist in company events
- Manage all office upkeeping e.g., office furniture, computer equipment, and communications infrastructure
- Manage and order any office upkeeping supplies (i.e., stationery and pantry supplies)
- Data Entry, Filing, and Document Organization
- Assist in COVID-related measures
Other tasks may be assigned as necessary according to organizational needs
Requirements
- 1-year experience in HR
- Meticulous, organized, and possess an interest in administrative work
- Must take initiative to complete the task assigned
- Able to work independently with minimum amount of supervision
- Proficient with Microsoft Office.
