We are seeking a highly experienced and committed Human Resource & Administration Manager to manage the full spectrum of HR functions and oversee smooth office operations. This is a standalone role suited for someone who is hands-on, organised, and able to work independently with strong self-discipline.
Key Responsibilities
Human Resources
- Maintain and update employee records, leave records, payroll details, CPF contributions, and medical/hospitalisation benefits with strict confidentiality.
- Perform monthly payroll preparation, including manual salary computation, allowances, deductions, and CPF/IRAS submissions.
- Generate monthly salary transfers and ensure timely issuance of pay slips.
- Manage end-to-end recruitment: job posting, screening, interviews, selection, and onboarding.
- Oversee onboarding and offboarding processes, including laptop setup, system access, and office access passes.
- Ensure compliance with MOM, IRAS, CPF Board, and other employment regulations.
- Handle Employment Pass (EP) applications and renewals for foreign employees.
- Support performance management cycles and annual IR8A preparation.
- Work closely with accountant/auditors during year-end audit and financial reporting periods.
Office & Administrative Operations
- Oversee day-to-day office administration and ensure smooth running of office operations.
- Maintain confidentiality of company documents and sensitive information.
- Track and manage renewal dates for contracts, leases, insurance, and building management matters.
- Handle procurement, vendor management, and office/pantry inventory.
- Manage petty cash disbursement and reimbursement processes.
- Ensure timely renewal of business licences, permits, and company insurance policies.
- Maintain awareness of ACRA and corporate governance requirements.
Requirements
Degree in HR Management, Business, or related field.
Minimum 5 years of HR and administrative experience, preferably in a standalone role.
Strong ability in manual payroll calculation, including CPF, proration, and statutory requirements.
Strong communication skills in English.
Ability to communicate in Chinese is required to liaise with Chinese-speaking counterparts and handle Chinese-language documents.
High level of integrity, responsibility, and self-discipline.
Strong organisational skills with the ability to multitask and work independently.
Positive attitude, committed, and able to maintain confidentiality at all times.
