We are seeking a highly experienced and committed Human Resource & Administration Manager to oversee the full spectrum of HR functions and manage office administration.
This role involves recruitment, employee benefits, compensation, performance management, HR strategy implementation, and ensuring compliance with statutory and regulatory requirements.
Key Responsibilities
Human Resources
- Maintain and update personnel records, leave records, payroll, CPF contributions, and staff medical/hospital benefits with strict confidentiality.
- Prepare and execute monthly salary transfers, ensuring timely issuance of pay slips.
- Manage end-to-end recruitment processes including job postings, interviews, selection, and hiring.
- Oversee onboarding processes, including laptop configuration and office access card issuance.
- Ensure compliance with regulatory requirements, including Employment Pass (EP) applications and renewals for foreign employees.
- Support performance management processes and handle Annual IR8A submissions.
- Work closely with accountant and auditors during year-end audits to meet financial reporting requirements.
Administration
- Oversee day-to-day administrative operations of the office.
- Maintain confidentiality of sensitive information.
- Track renewal and termination dates for contracts, leases, and building management matters.
- Handle procurement, inventory, and maintenance of office and pantry supplies.
- Manage petty cash reimbursement and disbursement.
- Ensure timely renewal of business licenses, permits, and company insurances policies.
- Maintain awareness of ACRA and other regulatory requirements impacting corporate governance.
- Perform other ad hoc duties as assigned.
Requirements
- Excellent communication skills in English.
- Ability to communicate in Chinese is required to liaise with Chinese-speaking clients and vendors, and to handle Chinese-language documents as part of the role's responsibilities.
- Proficient in Microsoft Office Suite.
- Strong organizational, multitasking, and problem-solving abilities.
- Ability to perform manual calculations and hands-on work when required.
- Familiar with corporate secretarial and statutory compliance processes.
- Pleasant disposition, committed, and a team player with leadership ability.
