The job incumbent (Assistant Manager, HOD) will be responsible for the Human Resources and Admin functions.
Recruitment and Selection
- Work with respective department heads to review & draw up job descriptions to advertise for job vacancies and conduct nterviews.
- Coordinate and conduct on-boarding for new staff, such as liaise with respective departments on seating arrangement, email account, and orientation, etc.
Policies, Payroll and Performance Management
- Review and draft HR policies.
- Update Staff Handbook and Code of Conduct.
- Preparation of employment documents such as letter of employment, increment, resignation acceptance and disciplinary action, etc.
- Monitor staff contracts and renewals.
- Payroll function, including submission of CPF contribution, preparation of IR8A and application for government reimbursement, etc.
- Leave record keeping.
- Investigate and record whistle blowing issues.
- Investigate, mediate and record staff complaints, dispute & grievance incidents.
- Liaise with HR consultant, where applicable.
Training and Development
- Formalise competency framework and identify training needs.
- Course registration and related follow-up with the course provider, sponsor and Government subsidy claims, etc.
Management Reporting, Surveys and Company Secretariat Matters
- Prepare HR budget.
- Review headcount requirements with HODs for budget planning.
- Participate in MOM surveys, NCSS surveys and salary surveys.
- Administer & report on Balanced Scorecard.
- Coordinate, prepare, conduct presentation (HR related) and take minutes in Board and Committee meetings.
- Ensure that the Directors and staff execute the yearly Conflict of Interest declaration in compliance with National Council of Social Service guidelines.
Procurement
Adhere to Procurement Policies for general purchases, festive gifts, as well as insurance policies, etc.
Office Administration
- Coordinate company events, eg. CNY lunch, Christmas lunch, Anniversary, etc
- General administrative duties, such as air-con servicing, lighting and furniture repairs, office asset management, etc.
Others
- Adhere to Personal Data Protection Act and CCS policies and observe confidentiality of staff and client's information.
- Any other duties that require assistance.
Job Pre-Requisites
- Degree in Human Resource Management or equivalent.
- Candidate with more than 10 years of working experience with at least 5 years in a supervisory role handling HR matter.
- Familiar with the Employment Act.
- Positive attitude with a service excellence mindset.
- Strong organisational and time management skills.
- An independent self-starter and a team player.
