File Preparation, Batching, Digitalization: Scan records into high-quality, searchable PDF formats.
Data Categorization: Review and sort scanned documents into predefined digital folders (e.g., Employment Contracts, Performance Appraisals, Certifications, Statutory Documents).
Standardized Naming: Apply the standard naming convention to every file to ensure immediate searchability and system compatibility.
Quality Assurance: Conduct spot-checks to ensure the office scanner has not missed pages or produced images that hinder readability.
Progress Tracking: Maintain a Tracker in Excel, logging every file processed and flagging any missing critical documents (e.g., signed LoA, NRIC copies).
PDPA Compliance: Ensure physical files are kept secure during the scanning process and returned to locked cabinets immediately after the digital copy is verified.
Requirements:
Minimum GCE O level certificate or equivalent
Proficient in Microsoft Excel (data entry and tracking) and familiar with operating office scanning equipment.
Exceptional attention to detail ability to maintain high accuracy despite the repetitive nature of office-level scanning.
Deep understanding of the importance of data privacy (PDPA awareness is mandatory).
