Job Purpose
The HR Operations Executive is responsible for ensuring the accurate and timely administration of payroll, maintaining employee data, and supporting daily HR operations. This role plays a key part in ensuring seamless HR processes, compliance, and a positive employee experience.
Key Responsibilities
1. Payroll Administration
- Process monthly payroll including overtime, allowances and deductions for Singapore and regional employees.
- Handle payroll matters for resignations, including final salary computation.
- Ensure payroll accuracy through effective coordination with HR and other internal/external stakeholders.
- Serve as the main point of contact for all salary-related enquiries for Singapore employees.
- Maintain and track attendance for blue-collar employees.
- Ensure timely submission of IR21 tax clearance for foreign blue-collar staff exiting the company.
- Ensure timely and accurate CPF submissions and statutory tax matters.
- Prepare annual IR8A forms for employees.
- Generate payroll journals, labour cost reports, and other related reports for Finance and Management.
2. General HR Administration
- Track probation and confirmation timelines.
- Prepare and record all employment letters and HR documents.
- Facilitate smooth onboarding processes for blue-collar new hires.
- Assist with offboarding processes to ensure return of company assets and system access removal.
3. HRMS Data Maintenance
- Adhere to internal control procedures and data policies.
- Create, update, and maintain accurate employee records in HRMS and personnel files.
- Ensure timely and accurate HR reporting when required.
Requirements
- Atleast 1 year of HR or relevant working experience.
- Diploma in Business Management or equivalent, ideally with a specialization in HRM
- Strong communication and interpersonal skills.
- Organized, efficient, and quick-thinking.
- Highly meticulous with strong follow-up skills.
- Tech-savvy and proficient in MS Office / Google Workspace.
- Able to work independently with minimal supervision.
- Demonstrates high integrity and handles confidential information with care.
