Admin / Operations Executive (Logistics, HR & Finance Support)

Company: PLC Automation Pte Ltd

Location: Ubi Techpark, Singapore

Employment Type: Full-Time

Salary: $2,000 - $2,500 per month

About the Company

PLC Automation Pte Ltd is an industrial automation solutions provider supporting customers locally and internationally with PLC systems, automation components, and engineering support.

We are a growing SME looking for a responsible and organized Admin & HR Executive to support daily administrative operations, HR processes, and internal coordination.

This role works closely with management and operations staff to ensure the company runs smoothly. The position primarily focuses on administration and HR coordination, with cross-training in logistics operations to provide coverage during staff leave.

Key Responsibilities

1. HR & Recruitment Administration

Post job advertisements on job platforms such as JobStreet, LinkedIn, and others

Screen resumes and shortlist candidates based on role requirements

Conduct initial candidate screening calls

Coordinate interview schedules with hiring managers

Arrange and confirm interview appointments

Prepare offer letters and employment documentation

Maintain communication with candidates during the hiring process

Manage onboarding documentation for new employees

Maintain and update employee records and HR files

2. HR Operations & Employee Administration

Maintain employee attendance and leave records

Track and update staff leave applications

Prepare payroll information and verify staff claims

Ensure accurate payroll documentation before submission

Ensure CPF and statutory submissions are completed on time

Maintain proper documentation for HR compliance

Support employee onboarding and offboarding processes (including pass applications)

Assist with resignation procedures and documentation

3. Office Administration & General Support

Maintain organized filing systems and company records

Manage email communication and internal coordination

Maintain office documentation and administrative records

Coordinate office supplies, pantry items, and office equipment

Support general administrative tasks assigned by management

Assist with internal documentation and operational reporting

4. Finance & Administrative Support

Support invoicing processes and documentation

Track issued invoices and assist with payment follow-ups

Maintain proper filing of financial and accounting documents

Support accounting processes such as Xero reconciliation (training provided)

Assist with vendor documentation and payment records

Support management with financial administrative tasks

5. Operations & Logistics Support (Backup Coverage)

The company has a dedicated logistics staff member managing day-to-day operations. This role will be cross-trained to provide support when operational coverage is required.

Responsibilities may include:

Assist with receiving goods and basic inspection when required

Support quality check documentation and packing coordination

Assist with preparation of delivery documentation such as Delivery Notes and CIPL

Support arrangement of deliveries with logistics providers

Track shipments and assist with delivery coordination

Assist with documentation and operational records

Training will be provided for operational procedures and company workflows.

Requirements

Education

Diploma or Degree in Business Administration, HR, Logistics, or related fields preferred

Experience

2 years of experience in administrative or office support roles

Fresh graduates with strong organizational skills are welcome to apply

Skills

Strong organizational and multitasking abilities

High attention to detail and accuracy

Good communication and coordination skills

Ability to work independently and take responsibility for tasks

Proficiency in Microsoft Office or Google Workspace

Basic knowledge of HR administration or logistics processes

Personal Qualities

We are looking for someone who is:

Responsible and dependable

Organized and detail-oriented

Proactive in completing tasks and solving problems

Able to manage multiple responsibilities

Willing to learn new systems and operational processes

Professional in handling confidential information

What We Offer

Exposure to multiple aspects of business operations including HR, finance administration, and logistics

Training and structured onboarding

Opportunity to grow within the company as responsibilities expand

Stable SME working environment with direct management exposure

Convenient office location at Ubi Techpark

Working Hours

Monday to Friday

Standard office hours