HR Officer

• Coordinate recruitment logistics, including scheduling interviews and liaising with candidates and hiring managers.
• Collate candidate documents and ensure interview assessment forms are completed by hiring panels.
• Conduct reference checks for shortlisted candidates.
• Assist with the onboarding process for new joiners, including pre-employment documentation, system access, induction, and welcome materials.
• Create and update biometric access for new joiners, and support employees with related access issues.
• Obtain and consolidate quotations for staff events, training, and welfare initiatives.
• Support employees with HR system access issues (e.g., HR Connect, Orisoft & etc).
• Verify and process HR-related invoices for accuracy and compliance.
• Prepare and circulate EDMs and communication materials for HR programs and staff events.
• Update staff notice boards and visual projectors with information on staff movements and HR updates.
• Maintain HR records, files, and databases to ensure accuracy and confidentiality.
• Provide administrative support for employee engagement and welfare activities.

Requirements:

• Diploma or equivalent qualification in Human Resources, Business Administration, or related field.
• Prior HR or administrative experience preferred; fresh graduates with strong interest in HR are welcome.
• Strong organizational skills with the ability to multi-task and meet deadlines.
• Proficient in MS Office applications; experience with HR systems (e.g., PeopleSoft, Orisoft) is an advantage.
• Good communication and interpersonal skills to liaise effectively with staff, candidates, and vendors.
• High attention to detail, accuracy, and record-keeping.
• Proactive, resourceful, and a team player with a positive attitude.
• Discreet with confidential information and professional in all interactions.