Primary Role:
To support the Human Resources department in day-to-day operations, assisting with recruitment, onboarding, employee services, HR systems, and engagement activities to ensure smooth delivery of HR functions.
Responsibilities
- Coordinate recruitment logistics, including scheduling interviews and liaising with candidates and hiring managers.
- Collate candidate documents and ensure interview assessment forms are completed by hiring panels.
- Conduct reference checks for shortlisted candidates.
- Assist with the onboarding process for new joiners, including pre-employment documentation, system access, induction, and welcome materials.
- Create and update biometric access for new joiners, and support employees with related access issues.
- Obtain and consolidate quotations for staff events, training, and welfare initiatives.
- Support employees with HR system access issues (e.g., HR Connect, Orisoft & etc).
- Verify and process HR-related invoices for accuracy and compliance.
- Prepare and circulate EDMs and communication materials for HR programs and staff events.
- Update staff notice boards and visual projectors with information on staff movements and HR updates.
- Maintain HR records, files, and databases to ensure accuracy and confidentiality.
- Provide administrative support for employee engagement and welfare activities.
Requirements:
- Diploma or equivalent qualification in Human Resources, Business Administration, or related field.
- Prior HR or administrative experience preferred fresh graduates with strong interest in HR are welcome.
- Strong organizational skills with the ability to multi-task and meet deadlines.
- Proficient in MS Office applications experience with HR systems (e.g., PeopleSoft, Orisoft) is an advantage.
- Good communication and interpersonal skills to liaise effectively with staff, candidates, and vendors.
- High attention to detail, accuracy, and record-keeping.
- Proactive, resourceful, and a team player with a positive attitude.
- Discreet with confidential information and professional in all interactions.
