HR & GA & Finance General Manager

Key Responsibilities

1. Human Resources Management & Leadership

• Lead and manage all HR operations, including:

- Recruitment, manpower planning, and onboarding/offboarding
- Payroll processing and salary administration
- Employee claims, benefits, and leave administration
- HR records, contracts, and personnel documentation

• Own and oversee monthly payroll processing:

- Validate payroll inputs and changes

- Review payroll outputs for accuracy

- Obtain approvals and ensure timely salary payment

• Lead employee relations matters:

- Grievances, complaints, disciplinary actions, and performance issues

- Ensure fair, consistent, and compliant handling

- Manage and develop HR team members:

- Work allocation, coaching, and performance management

• Act as the primary liaison with HQ HR on:

- HR policies, reporting, and governance matters

2. Finance Administration & Financial Governance

• Lead and oversee finance administration activities, including:

- Budget planning and cost control for HR, GA, and operational expenses

- Review and approval of payment vouchers (PVs) and vendor invoices

- Monitoring of actual expenses against approved budgets

- Ensure proper financial controls and documentation:

- Accurate cost allocation and supporting documents

- Clear audit trails for payments and approvals

• Coordinate with HQ Finance and external auditors on:

- Financial audits

- Financial reporting and compliance matters

- Support management in financial planning by:

- Providing cost analysis and expenditure insights

- Highlighting financial risks and variances

- Ensure compliance with internal financial policies and approval matrices

3. General Affairs & Office Management

• Lead general affairs and office operations, including:

- Office facilities, equipment, and asset management

- Vendor sourcing, contract management, and renewals

- Office supplies, security access, and workplace safety

• Maintain accurate:

- Agreement registry

- Asset registers and inventory records

• Plan and manage GA-related budgets and expenditures
• Support staff engagement activities and internal events from a GA perspective

4. Governance, Compliance & Risk Management

• Ensure compliance with:

- Singapore employment laws and regulations

- Internal HR, finance, and GA policies

• Lead preparation and coordination for audits:

- HR, payroll, benefits, finance administration, and GA records

• Maintain proper documentation and approval records to mitigate operational and legal risks

• Escalate high-risk issues to GM / COO with clear analysis and recommendations

5. Reporting, Stakeholder Management & HQ Coordination

• Prepare and submit periodic reports, including:

- HR, finance administration, and GA-related reports

• Act as the primary coordination point between:

- Local management and HQ HR / Finance

- External vendors, auditors, and service providers

• Support leadership meetings with accurate operational, people, and financial insights

Key Skills & Competencies

• Strong people management and leadership capability
• Solid understanding of HR operations, payroll, and employee relations
• Sound financial and budgeting acumen
• High level of integrity, discretion, and judgment
• Strong documentation, governance, and audit mindset
• Experience managing HR, finance administration, and GA functions in a multinational environment
• Familiarity with Japanese corporate governance and approval processes
• Effectively bilingual ability (English / Japanese)

Experience & Qualifications

• 10-15 years of relevant experience, with 5+ years in a managerial role
• Proven experience managing:
• HR operations and payroll
• Finance administration and budgeting
• General affairs and office operations