HR Executive

Job Summary:

We are seeking a proactive and detail-oriented HR Executive to support payroll, recruitment, employee engagement, and daily office operations. This role also involves teacher management, classroom supervision, and cross-departmental coordination to ensure smooth organizational performance. You will play a key role in maintaining HR processes, supporting staff well-being, and driving a positive work environment. Ideal for someone who is adaptable, organized, and ready to contribute across multiple functions in a dynamic education setting.

Job Description:

Payroll Support

• Assist in inputting and updating employee details, managing government claims, and ensuring that all relevant payroll data is accurate.

• Provide assistance in payroll processing, handle CPF contributions, and support the timely management of payroll payments.

• Assist in overseeing bonus provisions, month-end/year-end payroll closing, and the submission of IRAS Tax Declaration Annual Form.

• Help in the generation and distribution of pay slips to employees, ensuring that all information is accurate and reflects the correct pay and deductions.

• Address employee payroll inquiries, providing support to ensure accurate and timely resolution of payroll-related issues.

KPI & Performance Management

• Manage and calculate monthly Key Performance Indicator (KPI) metrics for employees as part of their monthly payroll processing.

• Coordinate the Total Performance Management (TPM) exercise, including analysis of bell curves by family groups, job bands, and departments.

Recruitment & Talent Management

• Lead recruitment efforts to hire top talent for the educational sector, aligning with current and future business needs.

• Collaborate with management to ensure recruitment strategies are aligned with the school's goals.

• Conduct and track regular recruitment drives to maintain a strong talent pipeline.

• Review and advise management on staffing, remuneration, and benefit trends within the industry.

Employee Engagement, Retention & Event Coordination

• Conduct employee engagement surveys (staff satisfaction surveys) and MOM surveys, analyze feedback, and propose action plans for improvement.

• Recommend retention strategies for key talent to ensure long-term staff engagement and success.

• Assist in organizing and coordinating team building events to foster collaboration, engagement, and morale among staff.

• Support the communication and promotion of events to staff, ensuring high participation and engagement.

• Assist with the collection and analysis of feedback from events to continuously improve future employee engagement activities.

HR Audits & Reporting

• Ensure HR processes are compliant with internal and external audit requirements.

• Collaborate with the audit team to ensure proper documentation and reporting.

• Monitor and update HR policies and procedures to reflect current best practices and compliance.

Academic Staff Management & Classroom Supervision

• Oversee the management and performance of teaching staff, ensuring they adhere to school policies and meet performance expectations.

• Conduct regular classroom patrolling to ensure teaching quality, adherence to lesson plans, and that students are engaged in their learning.

• Collaborate with academic departments to address any teacher-related issues and ensure effective classroom management.

• Organize and conduct periodic teacher evaluations and provide constructive feedback.

• Assist with scheduling and ensure teachers are adequately supported in their roles.

Office Management

• Ensure the efficient functioning of office operations, including organizing meetings, managing office supplies, and overseeing administrative tasks.

• Maintain office records, handle general inquiries, and ensure smooth communication across departments.

• Support HR activities such as onboarding, staff communication, and handling employee documentation.

• Manage office environment and ensure it is conducive to productivity and staff well-being.

Other Duties

• Support various HR functions and assist with ad-hoc tasks as assigned by the HR Manager or Principal.

• Contribute to the overall development of HR strategies and initiatives within the organization.

• Assist with any other ad-hoc duties across departments, ensuring smooth operations and timely completion of tasks.