HR Executive / Senior HR Executive

(Remote Role with 1 On-Site Day per Week)

We are looking for a proactive, reliable, and detail-oriented HR Executive / Senior HR Executive to join our dynamic team. This remote-based position supports the full spectrum of HR operations-including payroll administration, compliance, recruitment, and employee relations. The ideal candidate is organized, discreet, and capable of working efficiently in a fast-paced environment with diverse responsibilities.

Key Responsibilities

1. Payroll & Compensation

• Prepare and process monthly payroll, including incentives, unpaid leave, deductions, and adjustments.
• Handle advance salary applications and coordinate with Finance for timely disbursement.
• Maintain accurate salary records and provide support during salary-related audits.

2. Leave & Attendance Management

• Monitor and update annual, medical, and unpaid leave records.
• Track urgent leave requests and medical certificate (MC) submissions with timely verification.
• Inform Accounts of unpaid leave for payroll adjustments.

3. Work Pass Management & Compliance

• Monitor, renew, and manage Work Permits and S Passes via MOM portals.
• Use SATS to assess eligibility and submit renewals at least 3 months in advance.
• Handle IRAS tax clearance for foreign employees upon resignation.
• Submit government claims (Childcare, Maternity, Paternity, Adoption Leave).
• Process foreign worker levy payments, calculations, and waiver claims.
• Submit MOM Labour Statistics Surveys, OED reports, and other regulatory requirements.

4. Recruitment & Onboarding

• Manage full-cycle recruitment: sourcing, screening, interviewing, and placement.
• Prepare Letters of Appointment, Confirmation, and Salary Adjustment notices.
• Maintain accurate and up-to-date employee records across all departments.

5. Employee Relations & Administration

• Serve as liaison for interdepartmental HR matters and employee grievances.
• Coordinate administrative tasks, including traffic fines, rental agreements, and service cash disbursements.
• Oversee daily Flash card top-ups, card replacements, and petty cash claims.

Requirements

• Higher NITEC qualification and above.
• Minimum 3 years of relevant HR experience experience in payroll or foreign worker management is an advantage.
• Strong attention to detail, confidentiality, and time management skills.
• Proficient in Microsoft Office and HRIS systems.
• Excellent communication and interpersonal abilities.
• Remote role - must be able to work on-site 1 day per week as part of hybrid arrangement.