HR Executive (Payroll)

Key Responsibilities

• Manage and process monthly payroll accurately, including salaries, advances, overtime, allowances, and statutory/non-statutory deductions

• Ensure full compliance with statutory requirements, including CPF contributions, IR21 and IR8A tax filings, and applicable levies

• Maintain accurate and up-to-date employee payroll records within the HR information system

• Respond to payroll-related queries in a timely, professional, and service-oriented manner

• Prepare payroll reports for management and finance, including payroll summaries and variance analysis

• Liaise closely with the Finance team on salary disbursement, reconciliation, and reporting matters

• Ensure proper documentation, record-keeping, and audit readiness for all payroll transactions

• Administer employee benefits, including leave management, claims processing, and insurance matters

• Support onboarding and offboarding processes, including final salary computation and clearance procedures

• Assist in HR administrative functions such as preparation of contracts, letters, meeting minutes, and maintenance of employee records

• Ensure adherence to company policies and compliance with local labour laws and regulations

• Manage S Pass applications and renewals in accordance with MOM requirements

• Process insurance claims, including Work Injury Compensation Act (WICA) and Foreign Worker Medical Insurance (FWMI) claims

• Provide support for general HR administrative duties and ad-hoc assignments as required

  Job Requirements

  Education & Experience:

  • Diploma in Human Resource Management, Business Administration, Accounting, or related field

  • Minimum 2-3 years of relevant payroll/HR experience (preferably in security or shift-based industry)

  Skills & Competencies:

  • Strong knowledge of payroll processing (monthly & weekly cycles)

  • Familiar with Singapore statutory requirements (CPF, IRAS, WICA, MOM regulations)

  • Experience handling high-volume and adhoc workforce payroll

  • Proficient in Microsoft Excel and HR/payroll systems (e.g., IREP or equivalent)

  • High level of accuracy and attention to detail

  • Strong organisational and time management skills

  • Ability to handle confidential information with integrity

  Preferred Attributes:

  • Experience in security industry / manpower-intensive operations

  • Ability to work under tight deadlines and manage multiple payroll cycles