HR Executive (Operations &Compliance)

Role Summary

The HR Executive (Operations & Compliance) is responsible for overseeing day-to-day HR administration, staff attendance and leave compliance, and internal coordination. This role ensures adherence to company policies, maintains accurate HR records, and supports a structured, accountable, and professional work environment.

Key Responsibilities

Attendance, Leave & Medical Administration

• Maintain accurate records of staff attendance, including lateness and absenteeism
• Ensure all leave applications and medical certificates (MCs) are properly submitted and recorded
• Monitor leave balances and highlight discrepancies
• Follow up with staff on missing, late, or incomplete submissions

HR Compliance & Policy Enforcement

• Ensure staff adherence to company policies (attendance, leave, working hours, and conduct)
• Issue reminders and follow-ups on non-compliance matters
• Maintain proper documentation of HR records and staff-related matters
• Escalate repeated or serious non-compliance to Management

Task & Workflow Coordination

• Track assigned administrative and operational tasks across staff
• Follow up with Legal Executives and team members on outstanding tasks
• Monitor deadlines and provide status updates to Management
• Support overall workflow coordination to ensure timely task completion

HR Administrative Functions

• Maintain and update employee records (personal details, contracts, leave records)
• Handle onboarding and offboarding documentation and logistics
• Prepare basic HR reports (e.g. attendance, leave utilisation)

Internal Communication & Coordination

• Act as the point of contact for HR-related administrative matters
• Communicate internal policies, reminders, and updates to staff clearly and professionally
• Support Management in maintaining a structured and disciplined work environment

Professional Conduct & Boundaries

• Maintain professionalism and impartiality in all staff interactions
• Uphold strict confidentiality of HR matters
• Ensure fair and consistent application of policies across all employees
• Maintain appropriate professional boundaries and avoid overly familiar relationships that may compromise objectivity

Scope & Boundaries of Role

• This role focuses strictly on HR administration, compliance, and coordination
• Does not involve legal work, legal supervision, or providing legal instructions
• Works closely with Managing Director to ensure policies are followed, but does not replace Managing Director's authority

Key Attributes

• Strong attention to detail and organisational skills
• Firm, consistent, and professional communication style
• Ability to follow up persistently while maintaining professionalism
• Discreet, trustworthy, and able to handle confidential information
• Structured and process-driven mindset

Reporting Line

Reports directly to the Managing Director

Qualifications:

Degree in Human Resource Management (preferred)

OR Business / related discipline with strong HR experience

Minimum 2-4 years HR or HR operations experience