Job Summary
The HR Executive is responsible for managing day-to-day HR operations for cleaners and site-based employees, with a strong focus on payroll processing, attendance tracking, HRIS administration, statutory compliance, and work permit matters to ensure smooth workforce operations.
Key Responsibilities
HRIS & Attendance
- Create and maintain employee profiles in HRIS (Times Software).
- Track and monitor cleaners attendance using Google Sheets and reconcile records for payroll accuracy.
Payroll & Compensation
- Process daily payout, weekly payroll, mid-month payroll, and end-of-month payroll accurately and on time.
- Consolidate and verify overtime (OT) hours for payroll processing.
- Prepare and submit payroll reports to management.
- Save and maintain proper records of payment vouchers and payroll documentation.
Leave Administration
- Apply leave on behalf of cleaners based on approved requests.
- Track and update leave applications and leave balances.
Employee Administration
- Prepare and issue confirmation letters and other HR-related documents.
- Answer cleaners enquiries regarding salary, attendance, leave, and HR matters.
- Open and manage the company mailbox and handle HR correspondence.
Work Permit, Tax & Statutory Compliance
- Apply, renew, and manage work permits for foreign employees.
- Handle tax clearance (IRAS Form IR21) for Work Permit holders upon cessation of employment or prior to overseas departure.
- Coordinate with payroll to ensure final salary and outstanding payments are properly computed and withheld where required.
- Liaise with IRAS and relevant parties to resolve tax-related matters.
- Ensure compliance with MOM regulations and company policies.
Records & Documentation
- Maintain accurate and up-to-date employee records in both digital and physical formats.
