HR Executive cum PA

1. Payroll & HR Administration

• Manage monthly payroll administration, including processing attendance, overtime, and ensuring payroll accuracy.

• Maintain and update the HR system, including employees personal information, leave records, and other data.

• Prepare final settlements in the payroll system during offboarding.

2. Recruitment & Work Pass Administration

• Support the full recruitment cycle, including job postings, screening applications, and coordinating interviews with hiring managers.

• Handle all work pass matters-applications, renewals, and cancellations via WPOL, EPOL, and other statutory platforms.

• Create and maintain new employees electronic personnel files (e-pfiles).

3. Manage Full Employee Cycle

• Oversee the end-to-end employee lifecycle, including onboarding, employment administration, and offboarding processes.

• Conduct comprehensive first-day orientation and induction programmes to ensure a smooth transition for new hires.

• Ensure all onboarding requirements-documentation, system access, accounts setup, and HR administration-are completed accurately and timely.

• Monitor timelines, prepare appraisal, and coordinate the confirmation or extension process with relevant HODs.

• Maintain and update employees e-pfiles to ensure accurate, organised, and compliant record-keeping throughout their tenure.

• Manage resignation and offboarding procedures, including preparing acceptance of resignation and guiding employees through the exit clearance process.

• Submit IR21 to IRAS promptly for applicable employees, ensuring compliance with statutory requirements.

• Coordinate timely deactivation of system and application access (email, Windows login, Adobe, MHC, etc.) after the employee's final working day.

4. Training & Development

• Maintain and monitor employees training records.

• Coordinate and arrange training programmes based on the requirements submitted by the respective HODs, ensuring timely scheduling and proper documentation.

5. Government Claims & Compliance

• Manage the submission of all government-related claims, including Maternity Leave, NS Leave, Childcare Leave, and other statutory schemes.

• Ensure HR practices comply with MOM, IRAS, CPF Board, and other regulatory requirements.

6. Employee Welfare & HR Support

• Provide support in planning and executing employee welfare programmes and company events.

• Maintain e-pfiles, ensuring accuracy and confidentiality.

• Assist the HR Manager with ad-hoc HR projects and tasks.

• Provide administrative support to other departments when required.

7. Personal Assistant (PA) Duties

• Manage calendars, schedules, and appointments for management.

• Coordinate and arrange meetings, including venue setup.

• Handle travel arrangements, visa applications, accommodation, and itinerary planning.

• Maintain strict confidentiality when handling sensitive information and communications.

• Assist with personal errands or tasks for management when required.

• Act as the liaison between management and internal/external stakeholders to ensure smooth communication.

8. Administrative Duties

• Manage office supplies, stationery inventory, and place replenishment orders when necessary.

• Any ad-hoc administrative duties as required.

Requirements:

• At least Diploma /Degree in Business Management or Human Resource Management

• At least 3 years of relevant HR experience, if in a manufacturing set up will be in added advantage

• Experience in full payroll process. Proficient in Infotech is an added advantage.

• Knowledge in Singapore Employment and Legislation practices

• Proficient in Microsoft365

• Independent and self-motivated

• Possess good interpersonal skills to engage stakeholders at all levels

• Able to converse and write in English and Chinese as communicating with Chinese speaking employees from time to time is required