HR Executive

1. Employment Documentation & Contracts

Draft, prepare, and issue Employment Contracts, Re-Employment Agreements, and ad hoc HR letters in a timely and accurate manner.

Ensure all documentation is compliant with applicable employment laws and company policies.

2. Onboarding & IT Coordination

Coordinate with the IT department to create and maintain Master Employee Records for new hires within the HRIS system.

Liaise with the IT team to facilitate the provisioning of laptops, corporate email accounts, and system access for incoming employees, and ensure prompt deactivation upon resignation.

3. Talent Acquisition & Recruitment

Manage the full recruitment lifecycle, including job postings, candidate screening, interview coordination, offer management, and pre-employment checks.

Partner with hiring managers to understand staffing needs and deliver an efficient, positive candidate experience.

4. Insurance & Employee Benefits Administration

Process and administer travel insurance applications for permanent staff, contract workers, and casual workers as required.

Monitor and manage the Panel Corporate Programme (PCP) with appointed healthcare providers (Fullerton Health and St Andrews).

5. Dormitory Management Administration

Oversee the full spectrum of dormitory operations, including allocation of accommodation, maintenance coordination, compliance with dormitory standards, and resolution of resident matters.

6. Work Pass & Immigration Administration

Handle the end-to-end process of work permit applications, renewals, cancellations, and amendments in accordance with the Ministry of Manpower (MOM) requirements.

Facilitate visa applications and coordinate air ticket purchases for casual workers and staff travelling on company business.

Manage the procurement and maintenance of security bonds associated with foreign worker employment.

7. Office Administration & Procurement

Oversee office supply procurement and inventory management, including coordination with the office cleaning staff to ensure adequate and timely replenishment of supplies.

8. Training & Development

Organise and coordinate employee training programmes, workshops, and compliance-related courses.

Maintain accurate and up-to-date training records for all employees.

9. Payroll & Finance Coordination

Raise and submit payment requests to the Accounts department for HR-related expenditures, ensuring proper documentation and approval.

REQUIREMENTS & QUALIFICATIONS

Diploma or Degree in Human Resource Management, Business Administration, or a related discipline.

Minimum 2-3 years of relevant HR generalist experience, preferably in a fast-paced environment.

Solid knowledge of MOM regulations, Employment Act, and work pass frameworks in Singapore.

Proficient in Microsoft Suite (Word, Excel, PPT) and HRIS systems e.g. Infotech

Excellent interpersonal and communication skills, with the ability to liaise effectively across all levels.

Strong organisational skills with meticulous attention to detail.

Ability to handle sensitive and confidential information with professionalism and discretion.

Self-motivated, adaptable, and able to manage multiple priorities independently.