HR Executive (1-year Contract)

COMPANY DESCRIPTION

Founded in 1976, Home Nursing Foundation (HNF) is a leading charity that provides home healthcare services in Singapore, regardless of our patients ability to pay. Dedicated to all-round support for our patients, HNF delivers comprehensive care programmes to look after patients emotional well-being and healthcare needs.Our HNF Wellness Day Care & Rehabilitation Centres offer an array of social activities, social support and holistic healthcare services to help our elderly stay independent in their own community.

RESPONSIBILITIES

Talent Acquisition

• Manage the full talent acquisition lifecycle, including manpower requisitions, job postings, sourcing, screening, interviewing, and offer coordination.

• Partner with hiring managers to understand staffing requirements and hiring timelines.

• Ensure talent acquisition processes adhere to fair employment practices, equal opportunity principles, and organizational policies.

• Source candidates through existing recruitment sources e.g. recruiters, online job portal, HNF website, LinkedIN, etc.

• Coordinate and facilitate interview sessions together with hiring managers to evaluate candidate on job and culture fits, and to mentor hiring managers on fair employment practices.

• Ensure all interviewers complete the recruitment evaluation form.

• Maintain accurate talent acquisition records, trackers, and candidate databases.

• Conduct reference check with the designated employer provided in the letter for consent signed by new hire.

• Arrangement for new hires to receive pre-employment medical examination.

• Deliver a positive and professional candidate experience throughout the hiring process.

Onboarding

• Coordinate end-to-end onboarding processes for new hires.

• Prepare and manage employment-related documentation, including salary proposal, offer and appointment letters.

• Ensure all onboarding documents are collected from new hires and upload to e-Pfile at HRIS.

• Liaise with internal stakeholders (IT, Administration, Payroll) to ensure onboarding readiness.

• Check data entry of new hire's particulars by Executive, HR (Shared Services) in HRIS to ensure that entry is accurate for safekeeping and payroll processing.

• Conduct orientation and office tours for new hires.
• Activate and manage the 30-day and 90-day new hire survey.

• Conduct 30-day and 90-day reviews with new hires

• Prepare and submit a 30-day onboarding report to hiring managers, highlighting how well new hires are settling in and identifying any concerns or support required.

• Escalate key issues and recommend follow-up actions where necessary to support retention and engagement.

• Administer confirmation matters for new hires.

Offboarding

• Coordinate end-to-end offboarding processes for resigning or departing employees.

• When retention is not applicable, prepare Acceptance of Resignation letter and inform reporting officer on the leave balance to work out the last day of service.

• Inform shared services on the confirmed resignation for payroll and offboarding processes (IT, Administration).

• Send out written notice to inform resignee on his/her last day, leave balance, exit clearance, last salary payment and exit interview.

• Activate exit interview survey for resignee to completed before the exit interview date.

• Conduct exit interviews and prepare exit interview reports for management review, highlighting insights and recommendations.

• Ensure completion of offboarding documentation, system access removal, and asset return.

Others

• Provide assistance in organizing staff events.
• Any other related duties as directed by the said reporting officers

QUALIFICATIONS

Degree, preferably in Human Resource or Business management with at least 1-3 years of experience in recruitment and onboarding.

OTHER INFORMATION

We are always on the lookout for people who care. People who have compassion for others and who understand the pivotal role home healthcare providers play in an ageing society like ours. Candidate with experience in community care, healthcare, social service, or non-profit setting is preferred.

Our HR Team seeks a candidate with talent acquisition background. The incumbent must be familiar with fair employment guidelines and possess strong communication and interpersonal skills. The incumbent will report to the Head, Human Resource.

Please note that your application will be sent to and reviewed by the direct employer - Home Nursing Foundation