Job Summary
Manage end-to-end HR functions and provide executive administrative support to senior management, ensuring compliance, efficient office operations, and effective communication with the Head Office.
Responsibilities
Human Resources & Office Administration
- Manage the full HR lifecycle, including recruiting, payroll processing, performance management, and resolving employee relations issues to support workforce effectiveness
- Oversee expatriate management by preparing and submitting work pass applications (EP/S Pass) and maintaining related documentation to ensure regulatory compliance
- Implement and administer HR policies and internal controls to maintain compliance with company standards and legal requirements
- Prepare and submit accurate HR data reports to Management and the Head Office for informed decision-making
- Coordinate general office operations and maintain organized filing systems to support smooth daily workflows
Executive Assistant & Secretarial Support
- Provide dedicated administrative support to Senior Management by coordinating meetings and managing calendars to optimize time and priorities
- Prepare high-quality reports, presentations, and management papers for internal and external stakeholders to facilitate communication and decision-making
- Track action items from management meetings to ensure timely follow-up and completion of tasks
- Serve as a liaison between internal departments and the Head Office to coordinate key projects and maintain effective communication
Preferred competencies and qualifications
- Bachelor's Degree in Human Resource Management, Business Administration, or related field
- Minimum 4 years of relevant HR experience experience in Banking or Financial Services is highly preferred
- Prior experience supporting senior management in a secretarial or Executive Assistant role is advantageous
- Proficiency in Microsoft Office applications to produce reports and presentations efficiently
- Exceptional organizational skills and ability to handle confidential data with high integrity
- Ability to thrive in a fast-paced environment
Other Information
- Language proficiency in English and Chinese (Mandarin) is preferred.
