HR cum Admin

Job Summary

We are seeking a responsible and experienced HR cum Admin Officer / Manager to lead day-to-day HR operations and administrative functions, ensuring compliance with Singapore employment laws and supporting workforce management and office efficiency.

Responsibilities

Human Resources

• Manage end-to-end recruitment activities including job advertisement, candidate screening, interview coordination, and employment document preparation
• Draft and issue employment contracts, appointment letters, confirmation letters, salary adjustment letters, warning letters, and other HR correspondence
• Oversee employee onboarding and offboarding processes to ensure smooth transitions
• Maintain and update employee personnel files, HR records, attendance, leave, and medical leave data accurately
• Assist with monthly payroll preparation by calculating overtime, allowances, deductions, and ensuring CPF compliance with proper documentation
• Administer foreign worker employment matters including Work Permit, S Pass, and other work pass applications, renewals, cancellations, and related documentation
• Monitor expiry dates for work passes, passports, and other employee-related deadlines to ensure timely renewals
• Coordinate foreign worker medical examinations, insurance, security bonds, and other employment requirements as applicable
• Maintain accurate records for foreign workers and ensure all required documents are current
• Support management in employee performance evaluations, disciplinary actions, and grievance handling
• Prepare HR reports and manpower records for management review
• Ensure HR policies and employment practices comply with Singapore employment laws and company policies

Administration

• Manage daily office administration and operational tasks to maintain smooth office functioning
• Prepare official letters, memos, forms, reports, and other company documents with accuracy
• Maintain organized filing and document-control systems for HR and administrative records
• Manage office supplies, stationery, and procurement to meet operational needs
• Liaise with government agencies, insurance companies, clinics, training providers, and other external parties as required
• Coordinate employee training courses and maintain training and certification records
• Assist with employee insurance claims, work injury cases, and other administrative matters
• Support management with applications, renewals, and submissions to relevant authorities
• Assist in organizing company events, meetings, and staff welfare activities
• Perform other HR and administrative duties as assigned by management

Preferred competencies and qualifications

• Diploma or Degree in Human Resources, Business Administration, Management, or related discipline
• Minimum 1 year of relevant HR and administrative experience in Singapore
• Experience in the construction industry is preferred
• Familiarity with Singapore HR practices, Employment Act, and MOM requirements
• Experience handling foreign workers, Work Permit, and S Pass matters is highly preferred
• Experience with payroll, CPF, attendance, and overtime administration is an advantage
• Proficient in Microsoft Office applications, especially Excel, Word, and Outlook
• Strong written and verbal communication skills
• Ability to communicate effectively with employees of diverse nationalities and backgrounds
• Strong organizational skills with attention to detail
• Ability to maintain confidentiality of employee and company information
• Ability to work independently, prioritize tasks, and meet deadlines
• Responsible, proactive, and willing to handle both HR and general administrative duties