Job Description

Job Summary

Assist with daily HR operations and administrative duties to support employee record management, payroll preparation, work pass administration, recruitment, and employee onboarding/offboarding processes.

Responsibilities

Maintain and update employee records, including personal information, leave, and attendance data to ensure accuracy and compliance
Prepare monthly payroll inputs by compiling attendance, overtime, allowances, and deductions for payroll processing
Manage Work Permit and S Pass applications, renewals, cancellations, and monitor expiry dates to ensure timely compliance
Support foreign worker administration by coordinating with relevant parties and handling dormitory and accommodation matters as needed
Draft employment contracts, HR letters, and other employee documents to facilitate HR processes
Assist with employee onboarding and offboarding to ensure smooth transitions
Coordinate CoreTrade registration, renewal, and training course arrangements to support employee development
Support recruitment activities by posting job advertisements and arranging interviews to attract suitable candidates
Perform filing, data entry, and maintenance of HR documents to ensure organized record-keeping
Liaise with employees, dormitory operators, training centres, and external parties to facilitate HR operations
Provide general administrative support to the HR department to maintain efficient workflows
Carry out other HR and administrative duties as assigned to meet department needs

Preferred competencies and qualifications

Diploma in Human Resources, Business Administration, or related discipline
Relevant HR or administrative experience fresh graduates are welcome to apply
Basic knowledge of Singapore employment regulations and Ministry of Manpower (MOM) work pass procedures
Proficient in Microsoft Office applications, especially Excel and Word
Strong communication and interpersonal skills to engage effectively with stakeholders
Responsible, organised, and detail-oriented work approach
Willingness to learn and ability to work collaboratively in a team environment