HR Assistant

Job Overview

We are looking for a proactive and detail-oriented HR Assistant to support the daily operations of the Human Resources function. You will assist with recruitment coordination, onboarding, employee records management, HR administration, and other HR-related activities to ensure smooth and efficient HR operations.

This role is ideal for someone who enjoys working with people, is well-organized, and thrives in a fast-paced environment.

Key Responsibilities

HR Administration

• Provide administrative support for day-to-day HR operations.
• Maintain and update employee records, HR databases, and personnel files.
• Prepare HR-related documents, letters, and reports.
• Ensure employee records are accurate and kept up to date.

Recruitment Support

• Coordinate interview schedules with candidates and hiring managers.
• Prepare interview arrangements and communicate interview details.
• Assist with job postings on recruitment platforms.
• Support candidate screening and recruitment administration.
• Maintain recruitment trackers and candidate records.

Onboarding & Offboarding

• Coordinate onboarding activities for new hires.
• Prepare onboarding documents and employment-related paperwork.
• Support employee orientation and induction.
• Assist with offboarding procedures and exit documentation.

HR Operations

• Assist with leave administration and attendance records.
• Support payroll preparation by maintaining employee information and HR documentation.
• Respond to employee enquiries on HR policies and procedures.
• Assist in organizing employee engagement activities and HR initiatives.

Compliance & Documentation

• Ensure HR documentation complies with company policies and employment regulations.
• Maintain confidentiality of employee information.
• Support HR audits and reporting where required.

Requirements

• Diploma or Bachelor's Degree in Human Resources, Business Administration, or a related discipline.
• 1–3 years of HR or administrative experience.
• Fresh graduates with relevant internship experience are welcome to apply.
• Good understanding of HR administrative processes.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Strong organizational and time management skills.
• Good interpersonal and communication skills.
• Ability to handle confidential information with professionalism.
• Able to work independently and as part of a team.

Preferred Qualifications

• Experience using HRIS or payroll systems.
• Knowledge of Singapore Employment Act and MOM regulations.
• Experience supporting recruitment and onboarding activities.

Please send your detailed resume in MS Word format to [Confidential Information] with

• Education Level
• Working experiences
• Each employment background
• Reason for leaving each employment
• Last drawn salary
• Expected salary
• Date of availability