HR and Finance Support Specialist

HR Operations/Payroll

• Provide administrative support to daily HR operations.
• Handle monthly payroll processing.
• Verify reimbursement claims, allowances, and entitlements.
• Coordinate with banks on month end salary submission.
• Handle CPF submission and process annual employment income data for IR8E file upload to IRAS.
• Arrange for pre-employment checkup with appointed clinics.
• Preparation of new joiner welcome pack and maintenance of employee handbook.
• Sorting and distribution of incoming physical mails.
• Updating and endorsing dental claims.
• Preparation of various HR letters (visa letters, employment certifications, immigration letters, etc).
• HR invoices processing.
• IT management with service provider.

Finance Support

• Managing accounts payable and receivable:Processing invoices, tracking payments, reconciling accounts, and following up on outstanding receivables.
• Processing transactions:Handling daily financial transactions and maintaining accurate records.
• Preparing financial reports:Assisting in the creation of financial statements and other reports, often for month-end or year-end closing.
• Ensuring compliance:Adhering to internal controls, policies, and accounting standards.
• Assisting with budgeting and forecasting:Providing support for financial analysis, budgeting, and forecasting tasks.
• Data entry and record-keeping:Performing data entry and maintaining organized financial files and documentation

Secretarial support

• End to end travel management support (accommodation bookings, visa applications, ground transports etc).
• Assists with travel and expense reimbursement submissions.
• Calendar management and close follow ups.
• Assist with general office admin/facility tasks, managing of incoming calls, office upkeeping, meet and greet escorting guests to the meeting rooms and helping with beverage, general courier and despatch arrangements.