Job Description

Job Summary

Reporting to the HR Lead, you will manage end-to-end payroll activities and support HR processes to ensure compliance, accuracy, and smooth operations within a dynamic small office environment.

Responsibilities

Generate sales and commission reports to assist in payroll and business analysis
Prepare and verify employee attendance and leave records to support accurate payroll processing
Manage full payroll cycle including salary calculations and government claims to ensure timely and correct payments
Use Payboy system proficiently to streamline payroll and HR record management
Maintain and update employee files, contracts, and HR documentation in compliance with company policies and regulations
Administer work pass applications and renewals to ensure legal compliance and workforce eligibility
Monitor headcount and quota to support workforce planning and reporting
Ensure staff adherence to HR policies and procedures by addressing basic HR queries and providing guidance
Manage employee letters and reference letters to support HR documentation needs
Communicate effectively with stakeholders to resolve payroll and HR-related issues
Organize multiple tasks efficiently and maintain well-structured records to support HR operations
Handle sensitive information with confidentiality and discretion to protect employee privacy
Demonstrate initiative by proactively taking on responsibilities and improving HR processes without prompting
Work independently in a small office setting, adapting to a fast-paced and flexible work environment

Required competencies and certifications

Proficient in Microsoft Excel and Word to manage payroll data and documentation
Strong knowledge of Ministry of Manpower (MOM) laws and regulations to ensure compliance in payroll and HR practices
Relevant experience in processing end-to-end payroll to deliver accurate and timely salary disbursements

Preferred competencies and qualifications

Experience in Human Resources, specifically in payroll or accounting-related fields
Proven experience in HR administration and personal/executive assistant roles
Familiarity with employment laws and HR best practices to support HR policy enforcement

Other Information

Location: Midview City (Bright Hill MRT / Upper Thomson MRT)
Work Schedule: 5-day work week, 9am to 6pm
Headcount: 50+ employees
Work Environment: Small office, dynamic and fast-paced requiring flexibility and adaptability

WhatsApp +65 83093880