Job Responsibilities:
Office Administration Support
- Carries out administrative duties such as filing, typing, copying, binding, scanning, etc.
- Develop and maintain a filing system.
- Submit staff petty cash expense/ reimbursement record.
- Cover the reception desk when required.
- Handle sensitive information in a confidential manner.
- Maintain the office condition and arrange necessary repairs.
- Coordinating with various vendors on office facilities for repair and maintenance issues.
- Provide support and/or coordination for company event(s) and project(s), i.e. safe management initiative, etc.
- Provide administrative support to the HR, Admin & Dormitory Admin departments.
- Any other ad-hoc related task which may be assigned.
HR and Project Admin Support
- Assist the HR Manager in onboarding and off-boarding for employees.
- Issuance and distribution of employee access card, Company uniform, and Personal Protective Equipment (PPE) for new joiners.
- Administration of work pass, including but not limited to the new application, purchase of security bond, renewal, cancellation, etc.
- Assist in monitoring and tracking contract renewals and confirmation appraisals.
- Maintain and ensure proper documentation of the employee database and personnel files.
- Monitor, track, source, and send employees for regular training to meet job requirements.
- Process of Airport Pass application for all employees.
- Responsible for the registration of CAG-related training that is mandatory for the application of Airport passes.
- Assist in applying for BCA approval and Safety Induction Course (SIC) for site personnel.
- Support any other HR & Projects-related administrative duties.
Job Requirements:
- Minimum Diploma in HR/ Administrative field with a minimum of 2 years related experience in the construction industry.
- Strong organizational skills and the ability to maintain detailed records.
- Proficient in Microsoft Office.
- Able to work independently with minimum supervision.
- Highly motivated team player with excellent analytical, interpersonal, and communication skills.
- Meticulous, organized, and able to work independently.
- Positive attitude and willingness to learn.
- Ability to multitask, work under pressure, meet deadlines, and thrive in a fast-paced work environment.
- Good command of verbal and written communication skills.
- Ability to use discretion and keep sensitive financial-related information confidential.
Others:
- Working Days: Monday to Friday
- Working Hrs: 8:45 am to 5:45 pm
- Transport will be provided on most days.
- Working Location: Tuas
