HR and accounts assistant

Job Description: HR & Accounts Payable Assistant

Department: Finance & Administration
Employment Type: part time

Position Summary

We are seeking a highly organized and detail-oriented dual-role professional to support our Human Resources and Finance departments. This pivotal role is split between critical HR administrative functions and the accurate processing of accounts payable. The ideal candidate will be a proactive problem-solver with exceptional communication skills, a strong understanding of confidentiality, and the ability to manage diverse tasks efficiently in a fast-paced environment.

Key Responsibilities

Human Resources (Approx. 50%):

• Assist with the full-cycle recruitment process: schedule interviews, communicate with candidates, and prepare interview materials.

• Prepare and issue employment contracts, confirmation letters, and other HR documents in strict compliance with Singapore MOM guidelines and company policies.

• Maintain accurate and up-to-date employee records in both digital and physical filing systems.

• Support HR matters including onboarding of new hires, staff orientation, and offboarding processes.

• Assist with the administration of employee benefits, leave records, and claims (e.g., medical, childcare).

• Help coordinate training sessions, staff events, and performance review cycles.

• Serve as a first point of contact for basic employee HR queries.

Accounts Payable (Approx. 50%):

• Process accounts payable transactions accurately and timely: verify, code, and enter invoices into the accounting system.

• Prepare and perform payment runs to suppliers and vendors via various methods (GIRO, cheque, bank transfer).

• Reconcile vendor statements and resolve any discrepancies or queries in a professional manner.

• Maintain organized and up-to-date accounts payable files and vendor records.

• Assist with month-end closing procedures related to AP, including accruals.

• Support the finance team with basic bookkeeping and administrative tasks as needed.

General Administration:

• Ensure the highest level of confidentiality and discretion with all sensitive employee and financial data.

• Continuously look for ways to improve administrative processes for both HR and AP.

Qualifications & Skills

• Education: Diploma in Business Administration, Human Resources, Accounting, Finance, or a related field.

• Experience: Minimum of 1-2 years of experience in an administrative role, preferably with exposure to both HR and accounts payable functions. Fresh graduates with relevant internships are welcome to apply.

• Technical Skills:

  • Proficiency in Microsoft Office Suite (Excel, Word, Outlook) is essential.

  • Experience with HR Information Systems (HRIS) and accounting software (e.g., QuickBooks, Xero, SAP) is a strong advantage.

• Knowledge: A good understanding of Singapore MOM employment regulations and CPF requirements is highly desirable.

• Core Competencies:

  • Meticulous attention to detail and a high degree of accuracy.

  • Excellent organizational and time-management skills, with the ability to prioritize tasks.

  • Strong verbal and written communication skills.

  • High level of integrity and ability to handle confidential information.

  • Team player with a positive, can-do attitude.